Department
MEDIA SCHOOL (BL-MSCH-IUBLA)
Department Information
The Media School at Indiana University is built on a decades-long tradition of journalism, film, media, and communication at one of the nation's premier public universities. Our programs focus on teaching, researching, and creating media from academic, creative, and professional perspectives. The Media School is committed to building and supporting a strong community of students, scholars, practitioners, and staff.
Job Summary
Department-Specific Responsibilities
- Reports to the Director of Finance.
- Collaborates as part of a 4-person team to support the business operation of all aspects of The Media School.
- Processes transactions related to purchasing, human resources activities (payroll, eDocs, etc.), financial aid, and travel.
- Prepares monthly financial statements for a variety of operational areas.
- Maintains records and financial databases.
- Ensures compliance with university financial policies and procedures.
- Exercises confidentiality, tact, and diplomacy in all activities.
General Responsibilities
- Performs financial and administrative tasks related to processing financial or other administrative records, with minimal supervision.
- Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.
- Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).
- Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.
- Assists in designing, documenting, and implementing processes.
- Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments.
- Monitors financial accounts and ensures timely payments are made to payees.
- Responds to inquiries regarding financial and/or personnel policies and procedures; takes the lead on the most complex cases within their scope of work.
- Serves as liaison to department and/or other university divisions.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- High school diploma or equivalent (such as HSED or GED)
Preferred
WORK EXPERIENCE
Required
- 4 years of relevant experience
Preferred
- 2 years of experience working in IU financial systems
SKILLS
Required
- Proficient communication skills
- Maintains a high degree of professionalism
- Demonstrated time management and priority setting skills
- Demonstrates a high commitment to quality
- Possesses flexibility to work in a fast paced, dynamic environment
- Highly thorough and dependable
- Possesses a high degree of initiative
- Ability to build strong customer relationships
- General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS)
- Experience in managing and documenting workflows, processes, and/or data entry
- Basic understanding of technology
- Ability to use standard office equipment such as phone, fax, scanner, etc.
- Proficiency in computer systems, including standard Office software
- Basic accounting and financial skills; ability to reconcile accounts
- Prior demonstrated ability to apply concepts and policies to daily work functions
- Good oral and written communication skills
- Ability to clearly present material and make it accessible to a specific audience
Preferred
- Enthusiasm for organizing data and information
- Proven proficiency with intermediate level Excel formulas and functions
- Ability identifying process improvements
- Proven customer service-orientated communications skills
- Strong analytical and problem-solving abilities
- Ability to work both independently and as a team member
- Ability to effectively interact with constituents from different backgrounds
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Franklin Hall
Indiana University Bloomington Campus
After a suitable on-campus training period, this position is eligible to work a hybrid schedule (mix between 2 remote workday and 3 in-person workdays), subject to change in the future based on university policy and business needs.
Advertised Salary
$44,000 - $50,000 annually
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: Finance
Job Family: Financial Administration
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Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
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