University of Texas at Dallas

Posting Number S06422P

Position Title Grants and Contracts Specialist I, II, or III

Functional Title Grants and Contracts Specialist I, II, or III

Department Sponsored Programs Administration

Salary Range

Pay Basis Monthly

Position Status Regular full-time

Location Richardson

Position End Date (if temporary)

Posting Open Date 06/09/2025

Posting Close Date

Open Until Filled Yes

Desired Start Date 07/01/2025

Job Summary

Perform pre- and post-award activities. Pre-award activities include reviewing faculty proposals submitted to the Office of Sponsored Projects (OSP) and ensuring all applications meet University policy, sponsor guidelines, and state and federal regulations. Responsibilities include award review, acceptance, and setup to facilitate appropriate long-term management. Post-award activities include training in post-award management of research awards, as well as assisting with non-financial compliance issues. This position requires the appropriate application of knowledge of research administration principles, practices, and procedures.

Grants and Contract Specialist I position information:

• FLSA Status: Non-Exempt
• Salary Grade: 9
• Salary Range: $56,000 – depending on qualifications

Grants and Contract Specialist II position information:

• FLSA Status: Exempt
• Salary Grade: 10
• Salary Range: $62,000 – depending on qualifications

Grants and Contract Specialist III position information:

• FLSA Status: Exempt
• Salary Grade: 11
• Salary Range: $69,000 – depending on qualifications

Minimum Education and Experience

Grants and Contracts Specialist I

Bachelor’s degree in business or related; zero to three years experience in the preparation and processing of research grant and/or contract proposals and their administration.

Grants and Contracts Specialist II

Bachelor’s degree in business or related field. Three years of experience in the preparation and processing of research grant and/or contract proposals and in their administration, both pre-and post-award or an equivalent combination of education and experience.

Grants and Contracts Specialist III

Bachelor’s degree in business, public administration or accounting and five or more years of relevant professional experience in research administration, including at least one year of experience as a Senior Grants Specialist or Post-award management in a University Sponsored Project office; or any equivalent combination of education and experience.

Preferred Education and Experience

GCSI: 1+ years relevant professional experience, preferably in research administration.

GCS2: 3+ years relevant professional experience, preferably in research administration or at a university.

GCS3: 5+ years relevant professional experience in research administration, preferably at least 1 year experience as a Senior Grants Specialist.

Essential Duties and Responsibilities

Grants and Contract Specialist I – Performs a broad spectrum of tasks including major responsibilities of:

• Assembling and maintaining institutional documentation.
• Peoplesoft, and audit compliance across various areas along with ad hoc projects as determined by leadership.

This role is intended to serve as an entry into proposal preparation and lead to promotion to a Grants and Contracts Specialist II position which involves assisting faculty with proposal development and negotiating contracts.

Grants and Contract Specialist II – Primary responsibility includes all aspects of proposal preparation and submissions:

• To include finding funding; interpreting sponsor guidelines for proposal submissions,
• Reviewing routine/complex proposals and budgets for compliance with applicable regulations and policies.
• Utilizes multiple sponsors and internal electronic systems and websites.
• Acts as liaison for UTD to sponsors, faculty and staff throughout the campus; resolves complex issues independently.

Secondary responsibilities include:

• Reviewing awards for acceptance; ensures research compliance issues are addressed;.
• Facilitates sponsor changes to awards
• Drafts, negotiates and executes contracts;.
• Monitors the timeliness of the submission of sponsor reports and other deliverables
• Facilitates project close-outs.

Grants and Contract Specialist III – Specializes in proposals and awards that have a significant degree of complexity.

• Serves as a mentor to junior specialists to aid their development and growth in the field.
• Contribute to reviewing and assisting junior team member’s work as directed by supervisors.
• Assists with monitoring team activities and ensuring that new requests are claimed and added to the work log in a timely fashion.
• Must know about federal grant systems and the rules and regulations that guide the administration of externally sponsored awards (including, but not limited to, Uniform Guidance; NIH, NSF, NASA, DoD, and DoE grant policies).

All incumbents will remain current on issues in the field of research administration and attend training for professional development.

Physical Demands and Working Conditions

Physical Activities

Working Conditions

Additional Information

FOR TEXAS RESIDENTS ONLY – Hybrid remote work environment available and a UT Dallas Remote Work Agreement is required upon employment. Use of personal computer and other standard office equipment may be required. Must be located within the State of Texas and have the ability to be on campus with 24 hours of notice.

What We Can Offer

UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance – 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D
• Paid time off
• Paid Holidays
• Paid Winter Break
• Fertility Benefits
• Remote Work Options – approved by department

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Special Instructions Summary

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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