The University of New Mexico

Position Summary

The School of Engineering, Department of Mechanical Engineering is seeking a dependable, personable individual to join our team as an administrative assistant. As the first point of contact for the department, we are looking for an individual with a history of successful customer service-related administrative employment.

The successful candidate will complete a variety of administrative support duties for the department. This requires a range of skills and a knowledge of UNM policies and procedures. Specifically, this individual will:

• Assist and direct visitors and resolve administrative problems and inquiries.
• Compose, edit, and proofread correspondence and reports; and prepare a range of administrative documents.
• Complete time entry for the department's biweekly and monthly employees while meeting time entry deadlines.
• Update and maintain departmental calendars for the reserved parking spot as well as various rooms within the Mechanical Engineering Building.
• Complete all incoming requests for card access and/or key access to the building from faculty, staff, students, and other individuals and collaborate with other department staff to assure that each requester has the appropriate access. (This includes periodically running reports to ensure proper access.)
• Purchase supplies or services in support of the department’s academic and research mission while maintaining compliance with UNM, state, and federal procurement guidelines. This will include holding a UNM P-Card and will require excellent follow-through to ensure the successful arrival of items/services ordered.

This position is integral to the department and requires an individual who is committed to being in the office from 8 AM-5 PM Monday through Friday with reliable transportation and the ability to arrive on time. Individuals with experience in government agency purchasing processes, particularly in a university setting, and individuals with demonstrated proficiency in MS Office applications (Word and Excel) are strongly encouraged to apply. The ability to communicate and interact with a diverse cross-section of individuals in a clear and understandable manner is critical.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Experience preparing a range of administrative documents such as timekeeping, scheduling, purchasing, shipping/receiving, building access permissions, entering data.
• Experience supporting administration such as answering the main phone line, making copies and scanning as needed, and sorting mail/packages.
• Ability to multi-task, i.e. assist faculty, staff and students in various tasks or answer inquiries, sometimes simultaneously.
• Employee time entry experience.
• Ability to communicate effectively in a variety of circumstances to arrive at a common understanding.
• Ability to maintain confidential information (FERPA, HR).
• Must be reliable and able to maintain a Monday thru Friday 8 AM-5 PM schedule.

Pay Hourly: $17.39 - $22.07 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please include a cover letter and current resume with your application. Your application will not be considered complete without both items.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.