Dartmouth College

Position Information

Posting date06/05/2025

Closing date

Open Until FilledYes

Position Number1128111

Position TitleArts & Sciences Program Administrator

Hiring Range MinimumPlease Inquire.

Hiring Range MaximumPlease Inquire.

Union TypeNot a Union Position

SEIU LevelNot an SEIU Position

FLSA StatusExempt

Employment CategoryRegular Full Time

Scheduled Months per Year12

Scheduled Hours per Week40

ScheduleM-F 8-5

Location of PositionHanover, NH

Reed Hall

Remote Work Eligibility?Hybrid

Is this a term position?No

If yes, length of term in months.NA

Is this a grant funded position?No

Position PurposeThe Arts & Sciences Program Administrator serves as the principal administrative officer for the Departments of Middle Eastern Studies and Jewish Studies, overseeing a comprehensive portfolio that includes operational management, financial oversight, faculty and student support, and event coordination. Working in close partnership with the department chairs, the Program Administrator ensures both departments function smoothly and effectively, with a strong emphasis on cross-cultural competency, strategic coordination, and responsive communication.

This position requires a high degree of independence, discretion, and cultural sensitivity, particularly given the globally engaged and interdisciplinary nature of these academic departments. The Administrator supervises one full-time administrative assistant and multiple student employees, supporting diverse faculty and students in a dynamic academic environment.

DescriptionThis role plays a vital part in supporting Dartmouth’s commitment to academic excellence and inclusive community engagement. The successful candidate will be proactive, solutions-oriented, and skilled in supporting diverse departmental operations within a rigorous academic environment.

Required Qualifications - Education and Yrs ExpBachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and AbilitiesEducation and Experience

• Bachelor’s degree required; Master’s degree preferred or equivalent combination of education and experience.
• Minimum of 5 years of progressively responsible experience in administrative management.
• Experience supervising full-time and student staff, with demonstrated success in high-autonomy roles.

Skills and Abilities

• Proven leadership and organizational skills with attention to detail and accuracy.
• Strong communication and interpersonal skills; ability to navigate sensitive issues tactfully.
• Demonstrated cultural competency and ability to support individuals from diverse backgrounds.
• Financial literacy and proficiency in institutional systems (e.g., Oracle, Banner, OASIS). Commitment to confidentiality, equity, and ethical professional practice.
• Preferred Qualifications
• Background in higher education or multicultural academic settings strongly preferred.
• Master’s degree preferred.

Department Contact for Recruitment InquiriesSusannah Heschel, Tarek El-Ariss, Jonathan Smolin

Department Contact Phone Number603-646-1478

Department Contact for Cover Letter and TitleDepartment Chair

Department Contact's Phone Number603-646-1478

Equal Opportunity EmployerDartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background CheckEmployment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?Not an essential function

Special Instructions to ApplicantsDartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Quick Linkhttps://searchjobs.dartmouth.edu/postings/79126

Key Accountabilities

DescriptionDepartmental Operations & Administration

• Manages day-to-day administrative operations across both departments.
• Serves as the primary liaison with campus offices and acts on behalf of department chairs when necessary.
• Ensures consistent implementation of institutional policies and supports departmental planning.
• Maintains accurate and confidential records related to faculty, staff, students, and budgets.
• Coordinates facility needs, including office moves, key access, and repair requests.

Percentage Of Time25%

DescriptionFinancial Management

• Develops, monitors, and reconciles operating, gift, and endowed budgets.
• Oversees purchasing, reimbursements, and award disbursements in accordance with fiscal policies.
• Prepares financial summaries and ensures compliance with audit and reporting standards.

Percentage Of Time15%

DescriptionFaculty & Academic Support

• Manages faculty recruitment, hiring, appointment renewals, and promotion/tenure review processes.
• Coordinates course scheduling, cross-listings, and curricular submissions.
• Maintains faculty records and supports visiting and affiliated scholars.
• Collaborates with department chairs on academic planning and programmatic initiatives.

Percentage Of Time20%

DescriptionStudent Engagement & Program Support

• Acts as an accessible point of contact for students navigating academic or cross-cultural concerns.
• Tracks majors/minors and assists with understanding program requirements.
• Supports student programming, advising initiatives, and referrals to appropriate resources.

Percentage Of Time15%

DescriptionEvents & Outreach

• Plans and manages departmental events, including lectures, workshops, colloquia, and student programs.
• Oversees event budgets, logistics, communications, and hospitality.
• Ensures programming aligns with departmental values of inclusion, scholarship, and engagement.
• Coordinates with external institutions and visitors to facilitate smooth participation.

Percentage Of Time15%

DescriptionStaff Supervision & Communications

• Supervises one administrative assistant and multiple student employees, including hiring, training, and performance management.
• Maintains department websites and digital communications.

Percentage Of Time10%

• Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
• Performs other duties as assigned.

Required fields are indicated with an asterisk (*).

• How did you learn about this employment opportunity?
  • Current Dartmouth employee (Please specify full name below)
  • Word of mouth
  • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
  • jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
  • Recruiter (Please specify full name or event below)
  • abilityJOBS
  • Chronicle of Higher Education
  • Glassdoor
  • Handshake
  • HigherEdJobs
  • HigherEdMilitary
  • Indeed
  • Inside Higher Ed
  • LinkedIn’s Job Board
  • RecruitMilitary
  • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
  • Other (Please specify below)

1. If you would like to add more information to your answer, please specify here:
2. (Open Ended Question)

Required Documents

1. Cover Letter
2. Resume

Optional Documents

Read Full Description