Montana State University

Announcement Number STAFF - VA - 25195

For questions regarding this position, please contact:

Emily Tomayko

(406) 994-3238

emilytomayko@montana.edu

Classification Title Program Coord I

Working Title Turtle Island Tales Program Coordinator

Brief Position Overview

Turtle Island Tales is looking for a dynamic and motivated individual to provide program coordination and administrative support to the research team and students dedicated to supporting well-being for Native American families and communities.

Position Number 4N0357

Department American Indian Rural Health Equity

Division Office of Research and Economic Development

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation Contact HR for Determination

FTE 0.25-1.0 (hours may vary)

Benefits Eligible Depends on FTE (please contact Human Resources - 406-994-3651)

Salary Salary range of $18.36 to $22.95 per hour, commensurate with experience, education, and qualifications.

Contract Type Classified Hourly

If other, please specify

Recruitment Type Open

General Statement

Turtle Island Tales functions within the Center for American Indian and Rural Health Equity (CAIRHE). CAIRHE is an official state of Montana research center designated by the Montana University System Board of Regents. CAIRHE’s mission is to reduce significant health disparities in Native and rural communities through community-based participatory research (CBPR) that is considerate of and consistent with their cultural beliefs. CAIRHE serves the people of Montana as a robust, interdisciplinary research center with strong engagement in communities across the state. In collaboration with partners across multiple states, Turtle Island Tales is an evidence-based obesity-prevention intervention that promotes wellbeing for Native American families with young children.

Duties and Responsibilities

Program Coordination:

• Manage, train, and schedule student research assistants
• Plan/coordinate/oversee program tasks
• Pack and ship program kits
• Manage/update shipping calendar for each community
• Track inventory
• Manage physical storage
• Manage and track inventory on Cloud management system
• Assist with cost calculations
• Take meeting notes
• Understand and align with file management system

Financial and/or Fiscal Management:

• Order program supplies
• ChromeRiver/SmartBuy
• Assist with completing Chrome River reports.
• Assist with monthly budget reconciliation for HC2/Turtle Island Tales indexes.
• Maintain notes on fiscal related tasks, timelines, and protocols. Lead monthly budget update during internal meetings when applicable.

Communications:

• Attend staff meetings and meetings with community partners and collaborators; take notes during meetings in real-time on Cloud file management system
• Assist with creating content for and managing social media and websites for programs, following web accessibility requirements and best practices.
• Use professional communication skills to represent program in meetings over the phone, in person, or virtually.

Required Qualifications – Experience, Education, Knowledge & Skills

1. Progressively responsible program coordination work experience with an emphasis on coordinating services and activities or an equivalent combination of relevant education and/or experience.
2. Demonstrated knowledge of and/or experience with purchasing, inventory management, costing, and other related budgeting principles.
3. Demonstrated experience organizing and prioritizing multiple work assignments, deadlines and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude.
4. Demonstrated proficiency in the use of word processing (MS Word), spreadsheet (MS Excel) software, web-based communications, and social media.

Preferred Qualifications – Experience, Education, Knowledge & Skills

1. Demonstrated experience coordinating services and activities and providing administrative support for an education/health related organization.
2. Demonstrated experience or interest in working with Native American communities.

The Successful Candidate Will

• Ability to establish and maintain cooperative working relationships with various constituencies, including students, administrators, co-workers, and faculty.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Attention to detail, to meeting deadlines, and to prioritizing competing demands.
• Aptitude for problem solving and facilitating the work of others.
• Good judgment and self-motivation.
• Skill at prioritizing, organizing, and working on multiple projects.
• Represent Turtle Island Tales, the Center for American Indian & Rural Health Equity, and MSU in a professional and courteous manner.
• Enjoys improving processes and outcomes.
• Organizes and enters data, interprets results, and prepares reports with accuracy.

Position Special Requirements/Additional Information

Continuation of employment is contingent upon availability of funding.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

Transporting items may be required when receiving and managing Turtle Island Tales program inventory.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on June 16th, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

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