Rutgers University

Recruitment/Posting Title Senior Program Coordinator Supervisor

Job Category Staff & Executive - Project/Program Management/Planning

Department RBS NJSBDC - HQ

Overview

Rutgers Business School-Newark and New Brunswick (RBS) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master’s programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R’s brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways. The New Jersey Small Business Development Center (NJSBDC) Network is the premier provider of comprehensive services and programs for small and mid-sized businesses in New Jersey. Through a network of 10 regional centers and several satellite offices, the NJSBDC offers no-cost one-on-one consulting, training, and resources, empowering entrepreneurs to start, grow, and prosper.

Posting Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Program Coordinator SPVR. Reporting to the Associate State Director, this position is a key leadership role responsible for overseeing statewide program execution, marketing, public relations, and stakeholder engagement for the New Jersey Small Business Development Center (NJSBDC) Network. This position is critical in ensuring the effective implementation of grant-funded initiatives, growing statewide visibility of NJSBDC’s services, and creating strong partnerships with external stakeholders to expand the organization’s impact on New Jersey’s small business community.

This position is responsible for and not limited to the following:

• Works directly with the CEO/State Director and COO/Associate State Director, leading the strategic planning and execution of multiple large-scale projects, including the management of multi-million-dollar grant-funded programs, statewide branding initiatives, and the coordination of major statewide business events, training programs, and public outreach initiatives
• Serves as the primary marketing lead for the entire NJSBDC network, developing and implementing marketing strategies that ensure businesses across New Jersey are aware of and engaged with the organization’s services
• Supervises a full time part-time employees and student interns, ensuring that all logistical, administrative, and operational tasks related to program deployment and outreach efforts are executed efficiently
• Develops comprehensive reports, grant narratives, accreditation documentation, and impact assessments that drive strategic decision-making and support compliance with federal and state regulations
• Leads public-facing efforts by managing relationships with small business-related government agencies, economic development organizations, chambers of commerce, and business associations to strengthen NJSBDC’s partnerships, amplify its reach, and increase participation in its business support programs
• Manages complex statewide initiatives, oversees multi-channel marketing strategies, coordinates large-scale events, and drives impactful engagement efforts that strengthen NJSBDC’s reputation as New Jersey’s leading small business support organization
• Ability to travel to client and SBDC sites, events; must have access to transportation, and flexibility to work evenings, weekends, and longer days, as required.

This is a grant funded position contingent upon availability of funds to support it.

FLSA Exempt

Grade 05

Salary Details

Minimum Salary 69031.00

Mid Range Salary 87377.00

Maximum Salary 105722.00

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Position Status Full Time

Working Hours (per week)

Standard Hours 37.50

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

Union Description Admin Assembly (MPSC)

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Minimum Education and Experience

• Bachelor’s degree in Marketing, Management, Communications, Business Administration, or a related field
• Minimum of three (3) years of relevant work experience in project management, marketing, public relations, or nonprofit program coordination

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Highly strategic, solutions-driven leader with strong expertise in program management, marketing, public relations, and stakeholder engagement.
• Strong project management skills with the ability to oversee multiple complex grants/initiatives simultaneously.
• Expertise in digital marketing, social media management, and public relations
• Excellent written and oral communication skills for creating narratives, reports, and public-facing materials.
• Strong interpersonal skills with the ability to foster collaboration across diverse teams and stakeholders
• Ability to travel to client and SBDC sites, events; must have access to transportation, and flexibility to work evenings, weekends, and longer days, as required.

Preferred Qualifications

• Federal, State, and/or Private grant and contract management experience
• PMP Certification (Project Management Professional)
• General Cybersecurity Certification with a strong understanding of best practices in cybersecurity.
• Certification in Export and Trade Counseling
• Excellent interpersonal, oral, and written communication skills, with the ability to create compelling narratives and marketing materials.

Equipment Utilized

• Knowledge of graphic art programs such as Canva and Adobe Creative Suite (Photoshop, InDesign, Illustrator) for professional content creation.
• Experience with Center IC database for tracking training sessions, managing client data, and documenting event participation and outcomes.
• Advanced knowledge of Outlook, MSWord, Excel, PowerPoint, and other Microsoft platforms.
• Experienced with Eventbrite for event registration and coordination, and skilled in using Constant Contact for creating and distributing newsletters, event invitations, and promotional materials.
• Experience with Google Workspace (Google Drive, Docs, Sheets, Forms) and Box for collaborative file management and secure data sharing.

Physical Demands and Work Environment

• Able to travel on-site and off-site.
• Assist with event preparation, including setting up materials, technology, and signage for smooth execution.
• Operates in a professional office environment and routinely uses standard office equipment .
• Largely a sedentary role; however, may require the ability to lift up to 25lbs.

Special Conditions

Posting Number 25ST0744

Posting Open Date 05/23/2025

Special Instructions to Applicants

This is a grant funded position contingent upon availability of funds to support it.

Regional Campus Rutgers University-Newark

Home Location Campus Rutgers University-Newark

City Newark

State NJ

Location Details

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