Recruitment/Posting Title Program Coordinator I
Job Category URA-AFT Administrative
Department NB Summer/Winter
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Program Coordinator I for the The Office of Summer and Winter Sessions. The role reports to the Assistant Director and does not have direct reports.
Among the key duties of the position are the following:
- Plans, organizes, and manages the logistics and daily operations of summer, winter, and pre-college programs—ensuring a seamless experience for students, faculty, and staff.
- Coordinates all the moving parts across planning effective programs and events, scheduling, content collection and distribution of marketing materials.
- Enhances student enrollment and assists student success initiatives by ensuring an outstanding student experience.
- Schedules and coordinates marketing content/assets and events across multiple sessions (summer, winter, pre-college) in addition to procurement of marketing needs.
- Responsible for a combination of digital and traditional marketing efforts, including drafting, creating, and scheduling content (video, website, print, and event promotions) for multiple outputs.
- Courses and programs are accurately displayed to targeted audiences for registration purposes.
- Contributes to serving the mission of the office and working with staff, vendors, students, parents, and academic partners under moderate supervision within a positive team culture.
FLSA Nonexempt
Grade 04
Salary Details
Minimum Salary 57356.00
Mid Range Salary 71372.00
Maximum Salary 85388.00
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status Full Time
Working Hours (per week)
Standard Hours 37.50
Daily Work Shift
Work Arrangement
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Minimum Education and Experience
- Bachelor’s degree in a related field and two (2) years of relevant experience in a program coordination or administrative function, or an equivalent combination of education and/or professional experience that demonstrates knowledge and understanding of foundational office administration, academic planning, customer service, registrations, work organization and coordination.
Certifications/Licenses
- A valid driver’s license would be required for this position; Use of personal vehicle in order to travel for business demands.
Required Knowledge, Skills, and Abilities
- Excellent communication skills.
- Ability to effectively work on multiple projects simultaneously.
- Ability to attend to deatil, and have a team-oriented, positive approach towards work.
- Ability to be computer-savvy and a quick learner.
- Excellent interpersonal and communication skills.
- Strong computer literacy (MS Word, Excel, PowerPoint, etc.).
Preferred Qualifications
- Experience in supporting marketing activities.
- Experience in academic administration in higher education.
- Video production and editing experience.
- Experience with Rutgers systems or other university applications (Cornerstone, Oracle, SAS portal, Concur, PeopleSoft) and databases, as well as experience with Salesforce, Constant Contact, Qualtrics.
- Previous work experience in a university environment.
Equipment Utilized
- Constant Contact.
- Drupal.
- Canva.
- Video production and editing software.
- Personal computers, laptops, and iPad.
- MS Office Suite.
- Qualtrics.
- IMS.
- CSS.
Physical Demands and Work Environment
- Must be able to lift 20 to 25 pounds.
Special Conditions
- Must be available to work special weekend and/or evening events.
- Clean Driving Record.
Posting Number 25ST1132
Posting Open Date 05/29/2025
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Cook (RU-New Brunswick)
City New Brunswick
State NJ
Location Details
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