Accounts Payable Invoice Clerk - (1755)
Description
Position Overview
With some over-sight, the primary role of a person in this position is to support the day-today transactional functions of Accounts Payable. The individual in this position is responsible for timely review, processing and recording of accounts payable invoices via check and multi-currency wire transfers. Reconciles vendor accounts and organizes and maintains transaction information. Monitors own work to ensure quality and to meet department deadlines.
Duties and Responsibilities
Primary
- Chrome River Invoice Review including:
- Adherence to Firm policy/procedures;
- Submissions are properly prepared, documented, approved, within established Firm guidelines;
- Evaluate for proper assessment of sales/use tax according to multiple state guidelines;
- Proper selection of general ledger account including consideration of tax deductibility;
- Validate mathematical accuracy.
- Ensure adequate vendor documentation is collected and stored including assertion of service, IRS Form W-8, IRS Form W-9 for new vendors, vendors with address changes, or when otherwise required;
- Download invoice detail from vendor site and format for import to Aderant Framework;
- Scheduled follow-up of Unapproved items for Chrome River invoice;
- Basic Vendor Reconciliations and inquiries from internal/external clients regarding processes/procedures or questions regarding unpaid/unprocessed vendor invoices.
Secondary
- Performs other duties as assigned.
Working Conditions
- Job is performed in a typical office environment, but is subject to time pressures and constraints, and is often dependent on input from others.
- Regular overtime is required, including many holidays when the Firm is closed.
Qualifications
Minimum Qualification
Education:
- High school diploma or equivalent.
Experience:
- Two to three years of experience in accounting or bookkeeping, preferably with accounts payable. College degree considered in lieu of some experience.
Special Knowledge:
- Extremely detail-oriented, good follow-up skills and proactive in resolving minor issues; basic understanding of sale/use tax requirements for multiple states, charitable tax status and knowledge of various federal tax forms (IRS forms W-8 and W-9. Appropriately handles confidential information.
Technical Skills:
- Proficient use of a PC, including knowledge of MS Office. . Familiarity with Chrome River and Aderant preferred.
Attributes:
- Analyzes information to ensure adherence to firm guidelines and to ensure timely processing of invoices. Should have good follow-up skills and be proactive in resolving minor issues. Ability to provide excellent customer service. Ability to manage time, prioritize work effectively and monitor own work to ensure quality. Adapts to changes effectively. Ability to establish positive working relationships with individuals at all levels within the firm.
Qualifications:
- Appropriately handles confidential information.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications and skills required of personnel so classified. The firm reserves the right to revise or modify this job description at any time.
Primary Location
: US-TX-Houston
Work Locations
:
Houston
845 Texas Avenue Suite 4700
Houston 77002
Job
: Clerk II Administration
Organization
: Administration-3000
Schedule
: Regular
Shift
: Standard
Job Type
: Full-time
Day Job
Job Posting
: May 23, 2025, 9:50:16 PM
Read Full Description