Department Microbiology (Science) (SMB) Classification Title Administrative Program Assist Job Title Administrative Program Assistant Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary
This recruitment will be used to fill one full-time Administrative Program Assistant position for the Department of Microbiology at Oregon State University (OSU).
The main duties of this position will be graduate program coordination, department course scheduling support, and travel and event coordination for the Department of Microbiology. The position reports to the Assistant to the Microbiology Department Head. The Administrative Program Assistant will work with faculty, students, staff, and the department head to provide administrative, logistical, and programmatic support.
The primary mission of the OSU Microbiology Department is to provide a program of undergraduate, graduate, and postdoctoral education in microbiology and to conduct research and scholarly activities in the diverse fields of microbiological study. The department offers BS degrees in Microbiology and BioHealth Sciences, and MS and PhD degrees in Microbiology. The department has about 24 faculty members (tenure-track and fixed-term), 27 graduate students, and approximately 900 undergraduate majors.
The College of Science is deeply committed to upholding the values of anti-racism, diversity, justice and equity — cornerstones of institutional and scientific excellence. Through our rich collection of people, ideas and perspectives, we engage in a healthy, constructive dialogue to learn, inform our research, and make discoveries. We work to ensure all have equitable access to succeed in science, work to dismantle systems of oppression, embed equity in everything we do and create a climate of trust, understanding and inclusion, see https://science.oregonstate.edu/diversity-plan
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
All College of Science (COS) employees are expected to demonstrate a commitment to diversity and inclusion, including efforts promoting equitable outcomes among learners of diverse and underrepresented identity groups. For further explanation of COS vision and principles, please see information on the COS Diversity Action Plan: https://science.oregonstate.edu/diversity-plan.
50% Microbiology Graduate Program Coordination
20% Department course scheduling support
15% Travel and Event Coordination
10% General Office Duties
5% Other Duties
What We Require
Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures.
What You Will Need
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
What We Would Like You to Have
Working Conditions / Work Schedule
Typical office environment and a Monday-Friday 8am-5pm schedule. May require infrequent work outside of normal office hours to support graduate events (a few days each year). This is an on-site position (not remote). Regular and punctual attendance is required.
Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $19.68 Max Salary $29.67 Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/134648
Posting Number P05265CT Number of Vacancies 1 Anticipated Appointment Begin Date 07/07/2025 Anticipated Appointment End Date Posting Date 05/19/2025 Full Consideration Date 06/02/2025 Closing Date 06/23/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants
To ensure full consideration, applications must be received by June 2, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.”
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Cover letters are optional for this position and will not be used for evaluating your qualifications.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
Amy Timshel
amy.timshel@oregonstate.edu
541-737-1833
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
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