Rutgers University

Recruitment/Posting Title Grants Administrator

Job Category Staff & Executive - Healthcare

Department NJMS-PHRI CENTER-Z30001

Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, the State University of New Jersey, is seeking a Grants Administrator for the Public Health Research Institute within New Jersey Medical School.

Under the direction of the Administrative Director, is responsible for the day-to-day operations of all projects, grants, contracts, and other restricted accounts and related functions associated with research, sponsored programs, and restricted funds activities.

Among the key duties of the position are the following:

• Provides guidance to faculty, administrators, and other staff on proposal development and grant applications for external support opportunities from Federal, State, Corporate and other funding agencies.
• Monitors/Reviews research proposals prior to submission to Federal, State, Corporate and other agencies to ensure compliance with University and agency policies and procedures.
• Analysis of fund balances to determine burn rate calculations for progress reporting, carry-over requests, projections, and close-outs of research/grant awards.
• Performs and assists with reconciling award activity of expenses to budget in order to avoid cost over-runs per Sponsor and University guidelines.
• Performs and assists with preparation and submission of Journal entries for all salary and non-salary expenses, all fringe corrections/accruals, and F&A distributions.
• Performs and assists with the preparation and review of financial reports or invoices in collaboration with the Grants and Contracts Department.

Position Status Full Time

Hours Per Week

Daily Work Shift Day

Work Arrangement

This position requires a fully on-site work arrangement.

FLSA Exempt

Grade 27S

Position Salary 88,265.00

Annual Minimum Salary 88265.00

Annual Mid Range Salary 111656.00

Annual Maximum Salary 135047.00

Standard Hours 37.50

Union Description MPSC - Legacy UMD

Payroll Designation PeopleSoft

Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Minimum Education and Experience

• Bachelor’s Degree in Business Administration, Health Administration or a related field plus five (5) years of related experience involving research and sponsored programs administration, ideally in an academic environment.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored program activities.
• Understanding of proposal development, finding funding, Institutional Review Board regulations, clinical procedures and protocols and other grant related activities.
• Demonstrated strong service orientation. Knowledge of computer programs, including MS Word, Excel, Access, PowerPoint and Adobe Acrobat.
• Outstanding human relations and leadership skills and the ability to function in a team environment are required.
• Equivalent education, experience and/or training may be substituted for the degree requirement. Strong customer service orientation.

Preferred Qualifications

• Knowledge of how to accomplish superior performance in a unionized environment is preferred.

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Number 25ST1001

Posting Open Date 05/06/2025

Special Instructions to Applicants

Regional Campus Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus Newark (RBHS)

City Newark

State NJ

Location Details

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