Rutgers University

Recruitment/Posting Title Department Administrator Supervisor

Job Category Staff & Executive - Administrative & Support

Department SASN - Center for Molecular & Behavioral Neuroscience (CMBN)

Overview 

Our brains determine who we are; how we see, hear, and smell, how we move, touch, and talk, how we remember and forget, how we feel, expect, and plan. The mission of the Center for Molecular & Behavioral Neuroscience (CMBN) of School of Arts & Sciences, Newark (SASN) is to advance understanding of the brain’s structure and function through excellence in neuroscience research and training.

Posting Summary 

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Department Administrator SPVR for the Center for Molecular and Behavioral Neuroscience (CMBN). Reporting to the Co-Director of CMBN, this Department Administrator is responsible for the administrative, personnel, and business functions of CMBN.

This position is responsible for and not limited to the following.

• Coordinating and overseeing administrative functions and operations.
• Managing human resources and payroll.
• Supervising Center staff.
• Responsibility for funds, including restricted, unrestricted, grant, and faculty projects.
• Reconciles accounts.
• Oversees support for academic programs.
• Must be able to work in a fast-paced, deadline-driven, stakeholder-focused team environment and skillfully and professionally handle multiple shifting priorities, interacting successfully with various individuals and stakeholders at all levels of the University community.

Position Status Full Time

Hours Per Week 

Daily Work Shift 

Work Arrangement 

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA Exempt

Grade 05

Position Salary 

Annual Minimum Salary 69031.00

Annual Mid Range Salary 87377.00

Annual Maximum Salary 105722.00

Standard Hours 37.50

Union Description Admin Assembly (MPSC)

Payroll Designation PeopleSoft

Benefits 

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit 

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Minimum Education and Experience 

• Requires a bachelor’s degree; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of administration.
• Also requires a minimum of two years of relevant experience in an administrative function, excellent written and oral communication skills, organizational skills, and strong computer literacy.

Certifications/Licenses

• Required Knowledge, Skills, and Abilities
• Requires excellent problem-solving skills and the ability to manage multiple tasks simultaneously and function autonomously with limited supervision.
• Ability to assess situations quickly and proactively identify and implement solutions to problems.

Preferred Qualifications 

Equipment Utilized 

• Regularly and extensively uses MS Office Suite, Cornerstone, Discoverer/Tableau, Infosilem Data Collection Utility (DCU), Course Scheduling System, REGIS, ROCS, RAPSS, Researcher’s Dashboard, HCM, ECRT, SASN appointments system, Grad Portal, Sakai, Canvas, and knows or will learn any and all systems Rutgers University (RU) uses for human resources and payroll, budget, academic and student support, proposal submissions, grants management and accounting, travel and expense reimbursement, parking, procurement, telephones, recruitment, performance management, absence reporting, course scheduling, facilities and space management, web and social media; and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.

Physical Demands and Work Environment 

• Fast-paced, deadline-driven, stakeholder-focused, confidential team environment with the requirement to skillfully and professionally handle multiple shifting priorities, interacting successfully with various individuals and stakeholders at all levels of the University community.
• Must be able to handle interruptions and quickly reestablish focus on the multiple tasks at hand continually.

Special Conditions

Posting Number 25ST0494

Posting Open Date 03/06/2025

Special Instructions to Applicants

Regional Campus Rutgers University-Newark

Home Location Campus Rutgers University-Newark

City Newark

State NJ

Location Details

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