Dartmouth College

Position Information

Posting date05/05/2025

Closing date

Open Until FilledYes

Position Number1129316

Position TitleOperations Assistant

Hiring Range Minimum$24.42/hr.

Hiring Range Maximum$30.53/hr.

Union TypeNot a Union Position

SEIU LevelNot an SEIU Position

FLSA StatusNon-Exempt

Employment CategoryRegular Full Time

Scheduled Months per Year12

Scheduled Hours per Week40

ScheduleM-F

8-5

Location of PositionHanover, NH 03755

723 Remsen Building

Remote Work Eligibility?Hybrid

Is this a term position?No

If yes, length of term in months.NA

Is this a grant funded position?No

Position PurposeManage the Molecular and Systems Biology Graduate Program, complete shared financial activities, and work efficiently with team members to support the department’s academic and research goals.

Description

Required Qualifications - Education and Yrs ExpAssociates plus 1-2 year(s) of experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities• Excellent verbal and written communication and interpersonal skills.

• Ability to work effectively, independently, and as a member of a team.
• Willingness and ability to exercise judgment and initiative and to interact with a diverse set of faculty, personnel, and outside agencies in a professional manner.
• Flexibility and openness to change.
• Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
• Attention to detail and accuracy.
• Ability to maintain and foster confidentiality.
• Proficiency in database management, spreadsheets, and other computer software.
• Willingness and ability to learn additional computer applications.
• Familiarity with College accounting systems and procedures preferred.
• Commitment to diversity and to serving the needs of a diverse population.

Preferred Qualifications• Financial transaction processing experience.

• Three years of financial or general office experience.
• Associate’s degree with a major in accounting, business administration, or the equivalent work experience.
• Familiarity with College accounting systems and procedures preferred.

Department Contact for Recruitment InquiriesCheryl Bush

Department Contact Phone Number646-5243

Department Contact for Cover Letter and TitleCheryl Bush

Department Contact's Phone Number646-5243

Equal Opportunity EmployerDartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background CheckEmployment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?Not an essential function

Special Instructions to ApplicantsDartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Quick Linkhttps://searchjobs.dartmouth.edu/postings/78659

Key Accountabilities

DescriptionAcademic Coordination

• Manages the administrative functions of education programs including compliance with required reporting and tracking of activities and accomplishments.
• Manages the department’s graduate level courses including: scheduling and registering courses, and management in online platforms.
• Support teaching faculty in reserving appropriate rooms, ordering textbooks, preparing exams, recording grades, and provides statistics to the course directors.
• Monitors security of and students’ access to graded exams.
• Makes arrangements for approved disability-related accommodations for students.
• Interacts with and responds by phone, email and in person to questions from teaching faculty and students.
• Creates and maintains all files and tracks progress of students in graduate program.
• Coordinates and supports students through graduation processes

Percentage Of Time50

DescriptionPlanning and Coordination

• Manages, plans, and coordinates the departmental calendar.
• Coordinates and schedules a variety of activities including a departmental seminar series.
• Coordinates with other offices and departments to arrange co-sponsorship of events.
• Plans, coordinates, and oversees projects related to department programs.
• Coordinates and arranges special events (conferences, dinners, luncheons, retreats, etc.) including organizing logistics for speakers, locating and reserving facility space, arranging for necessary services, coordinating schedules and itineraries, and overseeing actual event.

Percentage Of Time15

DescriptionFinancial Administration

• Assist Operations Director and Research Administrators with financial administration duties which may include:
• Processing reimbursements, interdepartmental invoices, and deposits for faculty, staff, and students.
• Processing student payroll

Percentage Of Time25

DescriptionCustomer Service/Troubleshooting

• Delivers exceptional customer service, ensures responsiveness and accuracy.
• Participates in customer specific training for department personnel in financial transactions.
• Interacts regularly with a wide range of internal and external constituents and staff members and conveys information on behalf of the department.
• Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
• Interprets, applies and explains office, department, and College policies and procedures.
• Communicates respectfully with a diverse community.

Percentage Of Time5

DescriptionGeneral Office Support

• In collaboration with departmental colleagues, duties may include:
• Prepares a wide variety of materials such as correspondence, committee minutes and reports, handouts; proof reading to ensure accuracy.
• Maintains office files and department databases, following records retention procedures.
• Assist with maintenance of departmental and program websites.
• Maintains office equipment and orders office supplies.
• Coordinates with Geisel Facilities office on office moves and other facility related issues.
• Supports the office’s mission to foster inclusiveness and diversity.

Performs other duties as assigned.

Percentage Of Time5

• Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
• Performs other duties as assigned.

Required fields are indicated with an asterisk (*).

• How did you learn about this employment opportunity?
  • Current Dartmouth employee (Please specify full name below)
  • Word of mouth
  • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
  • jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
  • Recruiter (Please specify full name or event below)
  • abilityJOBS
  • Chronicle of Higher Education
  • Glassdoor
  • Handshake
  • HigherEdJobs
  • Indeed
  • Inside Higher Ed
  • LinkedIn’s Job Board
  • RecruitMilitary
  • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
  • Other (Please specify below)

1. If you would like to add more information to your answer, please specify here:
2. (Open Ended Question)

Required Documents

1. Cover Letter
2. Resume

Optional Documents

1. Additional Document #1

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