Job Title
Business Unit
Department
Reports To
Accounts Payable Clerk
Corporate
Accounting
Shared Services Manager
BU Location
BU Acceptance
Approved By:
Date Approved
Milford, IN
Overall Purpose: Why the Job Exists & What You Will Do:
As the Accounts Payable Clerk, you will receive, verify and process invoices and other payable items for all business units to ensure accurate and timely processing of payments.
Essential Job Functions & Expected Outcomes: Your Accountabilities in the Role
A. Accounts Payable Processing: % of the Job
1. Receives, verifies and processes invoices for all business units ensuring invoices match purchase order and the service provider approval process for accurate and timely payment processing.
2. Acts as the liaison to all business units, departments and vendors by assisting with questions, performing investigations, and/or research as needed to resolve payment issues and ensure timely processing.
3. Receives, verifies and processes expense reports for all business unit employees, ensuring proper approval, policies, and processes are followed for accurate and timely payment.
4. Assists in the reception area as needed, helping with mail delivery, answering the phone, and greeting visitors in a timely and accurate manner.
The job criteria may include other duties, responsibilities and activities, which may change or be assigned at any item with or without notice.
Position Requirements:
A. Education: Associates Degree in Business or Accounting or related field; or an equivalent combination of education and experience would be desired.
B. Experience: 2+ years of large volume accounts payable with data entry experience, with a solid working knowledge of A/P processes, procedures, and 3-way matching systems.
C. Certification(s): N/A
D. Functional Skills: Ability to review and validate large amounts of data, through research and problem-solving, and entering accurate data timely into ERP system. Strong prioritization, organization, and detail-oriented skills are required to perform well in this role. Able to manage multiple priorities effectively to meet department goals and deadlines.
E. Technology Aptitude/Skills: Fundamental (basic) skillset in Word & Excel; experience with entering data into an ERP system would be helpful.
F. Language Skills: Professional verbal and written communication skills, with ability to communicate with others effectively via email or on the phone.
G. Leadership/Behaviors: Customer-service oriented to support the team and vendors, compliance-oriented, data-focused, who can work independently in a fast-paced environment, dependable, and can handle confidential matters appropriately. Enjoys a high-volume data entry work environment with emphasis on accuracy and timeliness.
H. Culture Match Behaviors: Able to work with an experienced team, who is self-sufficient, and can also be flexible and supportive. Need someone who is energetic, honest, can learn quickly, has a positive demeanor, and can participate in continuous improvement processes.
Core Values that Apply to All Positions:
Equipment Used:
Physical Requirements to Perform Essential Functions:
Environmental Conditions & Travel:
I have reviewed and understand the above job description. I understand that the company may change this job description as it deems necessary and at its discretion. I also understand that a copy of this job description is available to me through request to my manager or Human Resources department.
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