Addison Group

Payroll Officer

New York

$100-$120k

Midtown Global NFP is seeking a Payroll officer. With its employees spread across multiple locations, it is essential that standard processes are executed when delivering payroll across multiple jurisdictions. The Payroll Officer will work with our US outsourced payroll provider to ensure that payroll services are delivered in a timely manner compliant with local tax and standards.

Key Responsibilities

• Responsible for ensuring accurate data is processed in Workday or the provider’s payroll processing system for the U.S.
• Responsible for preparing various accounting papers, schedules, exhibits, and summaries for audit and compliance for the U.S.
• Conduct accounts reconciliation with support for the U.S.
• Responsible for adhering to the payroll calendar for the U.S. and ensuring it is communicated to the employees
• Responsible for working with the payroll provider and ensuring that labour and tax obligations are fulfilled
• Work with the payroll provider to ensure payroll for the U.S. is delivered efficiently and effectively and as per agreed service level agreements
• Respond to employee queries in Workday help regarding the payroll /payslips for the U.S. within the agreed service level timelines
• Prepare and maintain FAQ and knowledge articles for Workday Help for payroll and promote employee self-service for basic queries
• Responsible for working with payroll providers to prepare the year-end reports and audit reports, as required
• Responsible for ensuring all payroll changes are supported with the required documentation before being processed by the payroll provider
• Work collaboratively with the Employee Support Centre to ensure payroll changes are entered before the payroll cut-off date and supporting documentation is fulfilled
• Prepare monthly payroll documentation for signing-off by the Unit Manager, Global, Payroll highlighting the changes
• Maintain the exception log, documenting retro payments and exceptional adjustments being made to payroll to accommodate special payments not aligned with company guidelines

Experience Required

• Bachelor's Degree Required
• Workday Payroll Experience Required
• Desirable: Professional qualification in procurement, facilities management, process improvement or similar
• Prior experience successfully managing U.S. payroll
• Effectively manage work with efficiency in a fast-paced environment, troubleshoot and follow initiatives through to completion, with strict deadlines and without loss of attention to detail, budget and reporting
• Some experience in continuous process improvement techniques
• Understanding of U.S. payroll management principles
• Ability to work and manage and work with external payroll providers
• Ability to conduct internal process audits, taking corrective actions
• Good understanding of process improvement techniques
• Ability to analyze big data sets and draw insights to inform management
• Strong written, verbal, organizational, analytical, and interpersonal skills; exercise good listening and communication skills with sensitivity to cultural communication differences

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.