University of Georgia

Posting Number S13099P

Working Title Project Manager

Department VPR-Strategic Rsch Dev

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Monday – Friday, 8:00 AM – 5:00 PM with some after business hours and weekend

work as needed to complete projects and meet deadlines.

Advertised Salary $70,000 - $80,000

Posting Date 01/09/2025

Open until filled Yes

Closing Date

Proposed Starting Date 03/01/2025

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Classification Title Research and Public Service Manager

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

This is a highly responsible professional position providing project management for the UGA Research Institute (UGARI) and its Defense and Security Collaboration portfolio, as well as Office of Research Integrative Team Initiative Programs and strategic initiatives. The position will be responsible for providing project management from project development and capture through execution for large, externally funded research programs and work closely with, and on complex projects coordinate the activities of the Office for Proposal Enhancement (OPE), Research Security, and Sponsored Projects Administration (SPA). Work will be performed under the general guidance of the Project Management Group Lead and the Associate VP for Research, Integrative Activities.

Knowledge, Skills, Abilities and/or Competencies

• Project management and/or Program Coordination experience in an academic environment.
• Agency Grant or Contract Project Management and/or Program Coordination experience. Department of Defense, Department of Homeland Security, or similar government agency projects.
• Hold or have future plans to receive Project Management Professional (PMP) certification.
• Extensive knowledge of the methods, procedures, and techniques used in grant preparation, coordination, and implementation at an academic institution.
• Ability to establish and maintain effective professional working relationships with university personnel, state and federal agencies, and private organizations.
• Ability to lead as well as work as a team member with all project partners and staff.
• Excellent verbal and written communication and presentation skills.
• Exceptional organization skills with an ability to multitask.
• Strong customer service orientation and commitment.
• Exhibit a very high level of initiative.
• Ability to work independently and with multiple partners and stakeholders in a deadline-oriented environment.
• Experience assigning tasks and monitoring progress to meet project needs and deadlines.
• Ability to supervise and mentor staff.
• Ability to participate in the evaluation and analyses of existing approaches and procedures and to assist in devising new approaches.
• Experience with project management software tools.
• Advanced word processing and basic data management skills.

Physical Demands

• Standard Office Environment.
• Sitting for extended periods of time.
• Travel to meetings both on and off-campus.
• Driving as needed to perform job duties.

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Provide project management and coordination for the initiatives and projects of the UGA Research Institute (UGARI), including the following:

1. Support for projects done in coordination other units from proposal development and capture through execution.
2. PM support for the portfolio of projects UGARI undertakes in collaboration with the Director of Defense and Security Collaboration.
3. Coordination to expedite and integrate the actions of OPE, Research Security/Compliance, and SPA to meet faculty needs and sponsor requirements.
4. Serve as primary Point-of-Contact (POC) for sponsoring agencies, including reporting, and relationship cultivation and maintenance.

Percentage of time 65

Duties/Responsibilities

Provide project management and coordination for Integrative Team Initiatives and programs addressing team formation and development, team training, and large integrative project planning, management, and launch. Duties include the following:

1. Management of the Presidential Interdisciplinary Seed Grant Program, including establishing the Letter of Intent (LOI), full proposal submission, and review processes; awards and declinations; and craft regular reporting and synthesize results.
2. Management support and mentoring to the Team Interdisciplinary Research (TIR) Pre-Seed program.
3. Management and coordination support for team training programs.
4. Project management and coordination support for the Major Integrative Proposal Planning (MIPP) Program in coordination with OPE, including organization of internal and external teams and completion of pink and red reviews for designated integrative proposals.
5. Project management for the Research Training and Support (RTS) Group and supervision of its staff member(s).
6. Project management for new UGA research initiatives and externally funded major programs through their launch phase, including OoR Strategic Initiative Institutes.

Percentage of time 10

Duties/Responsibilities

Provide project management support for OPE for ITI supported large proposal projects working in close coordination with the Proposal Enhancement Officer. Duties include the following:

1. Independently research existing information about large integrative grant programs, sponsors, agencies, and potential collaborators. Use this information to strategize regarding development of individual proposals.
2. Create project plans with timelines and checklists for proposal submission and document creation for major grant proposals in coordination with the Proposal Enhancement Officer and ensure faculty team adherence.
3. Create meeting agendas. Lead and facilitate meetings of between 5-20 faculty member(s), depending on size of proposal.
4. Work with PI to develop and implement proposal strategy; lead the proposal team in accordance with this strategy throughout the proposal development process to ensure cohesiveness of proposal vision and competitiveness of proposal.

Percentage of time 15

Duties/Responsibilities

Ongoing Skill/Professional Engagement and Development in project management, grant writing, agency/sponsor relationships ( e.g. NSF virtual conferences, DoD, etc.)

Percentage of time 10

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Erin Eaton

Recruitment Contact Email erineaton@uga.edu

Recruitment Contact Phone

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