University of Georgia

Posting Number S13710P

Working Title Facilities Project Manager

Department CAES-Finance & Administration

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

8am-5pm, Monday-Friday with occasional nights and weekends as assigned by supervisor

Advertised Salary Commensurate with Experience

Posting Date 06/06/2025

Open until filled Yes

Closing Date

Proposed Starting Date 08/01/2025

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Classification Title Facilities Management Professional

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

CAES is seeking a dynamic individual for the position of Facilities Project Manager.

Reporting directly to the Director of Facilities Planning & Real Property, the Facilities Project Manager will be responsible for the active management of building facilities, infrastructure, equipment for the College of Agricultural & Environmental Sciences for their Research, Instruction, and Extension missions. The Facilities Project Manager will take a proactive and planned approach to managing new construction, renovations, maintenance, and repairs in order to minimize disruptions. Key responsibilities include managing renovation/construction projects and research equipment maintenance and installation.

This position involves regular interface with CAES end-users, OUA, FMD, ESD, and URAR (University Research Animal Resources). The individual in this role will be well-versed in building systems (particularly mechanical, electrical, and plumbing) and will establish and maintain a close working relationship with Finance & Administration (particularly FMD and OUA), as well as partnering with contractors and vendors to maintain and renovate CAES facilities. Additionally, the Facilities Project Manager will be engaged in CAES projects both within the Athens Clarke County area and at the various CAES properties across the state (satellite campuses in Tifton and Griffin, 4-H Centers, as well as Research Education Centers across the state). Travel to these various locations will occur on a regular basis.

Knowledge, Skills, Abilities and/or Competencies

• Advanced knowledge of building systems (mechanical, electrical, plumbing)
• Advanced knowledge of UGA building operations and support
• Ability to manage a diverse set of facilities
• Administrative and computer skills (maintain records, write reports, manage accounts, track projects, etc.)
• Ability to review and assess construction documents and specifications
• Ability to establish and maintain effective working relationships
• Strong customer service skills
• Ability to work independently
• Strong interpersonal communication skills

Physical Demands

• Standing, walking, climbing, bending, stooping, pushing, pulling, carrying up to 50 lbs.
• May need to climb stairs, negotiate occasional awkward work locations and paths of travel, and work in a variety of physical environments including weather extremes, chemical/biological/radiological labs and animal care and use facilities.
• Driving as needed to perform job duties.

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Planning, Design, and Construction Administration

• Assist CAES facilities team with the managing and planning efforts for
  • Renovations
  • New facilities
  • New equipment/casework/furniture installations
  • Utility upgrades
  • Master planning
• Manage planning for preventative maintenance
  • Buildings and infrastructure
    • Develop comprehensive plan for addressing deferred maintenance including development of budget estimates to assist such planning efforts
  • Agricultural and Research Equipment such as:
    • Growth chambers
    • Autoclaves
    • Pivot irrigation systems
• Serve as CAES Representative for project managed by OUA or FMD
  • Represent CAES at design or Owner/Architect/Contractor (OAC) meetings
  • Provide feedback to FMD, OUA, design professionals, and/or contractors
  • Coordination of site visits and gathering of information from college end-users and provide to design and construction team to assist their efforts
  • Advocate for college interests whenever needed with OUA and FMD
  • Update CAES leadership on project progress
• Review and comment on engineering and design professional drawings and specs
  • Includes navigation of Bluebeam software
• Track and maintain database of facilities projects
• Manage projects directly when using the “Designated Local Facility Manager” (DLFM) process for CAES projects that fall outside of the Athens main campus where OUA or FMD may not be available to lead.
  • Meet with end users in college, solicit and listen to feedback, assess issues, and provide guidance on best courses of action.
  • Identify and manage regulatory requirements (FPIFS, GEPAS, etc.)
  • Manage consultants (architects, landscape architects, engineers, test and balance firms, hazardous materials testing firms, etc.)
  • Manage contractors, tradesmen, vendors, etc. to ensure projects are completed on time, within budget, and per plans to owner’s satisfaction.

Percentage of time 40

Duties/Responsibilities

Facilities Support

• Provide ongoing support to CAES facilities
• Coordinate prompt diagnosis and repair of building systems
• Coordinate prompt diagnosis and repair of equipment
• Ensure corrective actions meet functional and programmatic needs

Percentage of time 25

Duties/Responsibilities

CAES Internal Facilities Resource

• Work with departments, centers, institutes, farms, and individual faculty and staff to help guide and navigate FMD, OUA, ESD, and other F&A rules and procedures
• Provide information about available options for departmental facilities needs
• Interface with FMD, OUA, ESD, and F&A to advocate for user needs
• Assist CAES Facilities team with funding decisions for numerous MRR yearly projects to include soliciting information for potential projects, building framework and budget for potential projects, assessing impact of projects, and providing CAES administration the information they need to prioritize MRR requests
• Serve as primary or secondary Building Safety and Security Representative (BSSR) for CAES facilities where appropriate
• Assist users with FMD work orders
• Place work orders and direct work to appropriate shop, coordinate work with end users, and follow up with shops and end users to ensure that work is completed to satisfaction and lessons learned are acquired

Percentage of time 20

Duties/Responsibilities

Space Management/Other

• Provide assistance when needed to ensure safe and effective operations of CAES facilities
• Inform CAES Facilities Director of administrative level concerns
• Work with CAES Business Office to create budgets for planning and/or maintenance purposes
• Create and submit space requests, and help track space allocation to assist with issues pertaining to space management of college facilities
• Work with end users and FMD Support Services to manage moves
• Coordinate with CAES OIT for technological maintenance and improvements
• Access UGA databases to acquire maps, building plans, and facilities data when needed
• Manage facilities email account
• Coordinate CAES fleet management as needed

Percentage of time 15

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Anna Reynolds

Recruitment Contact Email annar@uga.edu

Recruitment Contact Phone

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