UAB Medicine

PROGRAM MANAGER I - (T225306)

Description

Position Summary:

The UAB Department of Urology seeks a motivated Program Manager I who is ready to join a fast-paced growing department that values new ideas, innovation and advancement. UAB Urology is an integral part of one of the nation's largest health systems. Nationally known for our compassionate care, cutting-edge research, and comprehensive training programs, we are dedicated to delivering the most advanced care, nurturing and guiding the future generation of physicians and physician-scientists, and shaping the future of healthcare through their expertise in education, research, and clinical practice.

Responsible for administratively managing a University department under the general direction of a functional Program Director or under the auspices of a Program Advising Committee and according to an established program plan. May participate in the development of program objectives and is responsible for achieving objectives within defined parameters set by University and/or department policies and procedures or technical principles. May require fiscal management of grants and other funds. May manage multiple programs. Requires the use of independent judgment to determine the best approach to accomplish objectives established in the program plan. May supervise staff as needed.

Key Duties and Responsibilities

• Support HR and financial operations for the department in collaboration with the Executive Administrator and Business HR Officers.
• Manage faculty and staff recruitment efforts by ensuring the interview process (eg. candidate's itineraries, travel arrangements, lodging, meals, etc.) reflect the department's growing reputation and best highlight UAB and Birmingham.
• Ensure new faculty and new staff experience a seamless onboarding process.
• Confirm HR documents are processed in a timely manner; manage faculty licensing/DEA renewals, reappointments and privileges; prepare promotion and tenure packets, key card and key requests.
• Ensure the department remains compliant with various institutional requirements (eg, flu shot compliance, etc)
• Process payment requests and requisitions in a timely manner.
• Manage travel pre-approval paperwork; and faculty and staff travel reimbursements.
• Support programmatic efforts that contribute to department expansion and innovation.
• Support philanthropic efforts through event planning, collaboration with the department's gift officer, Prepare Board of Trustee Endowment packets, etc.
• Create engaging activities in collaboration with the department's education team that align with advancement goals and mission objectives.
• Collaborate with UAB and UABHS marketing and communications departments to ensure department reputation and standing remains high.
• Develop innovative ways to promote growth and build reputation in the field.
• Support department operations through excellent administrative support.
• Manage space upkeep for the department's many locations; create an inviting environment for guests and department employees.
• Ensure quality standards are upheld through facilities/maintenance requests, ordering furniture, restocking supplies, etc.
• Operationalize new projects and drive change.
• Assist with basic administrative tasks such as calendar management.
• Perform other duties as assigned

Salary Range: $43,890 - $65,000

Qualifications

Bachelor's degree in a related field and two (2) years of related experience required. Work experience may NOT substitute for education requirement.

Preferred:

• Experience as a Program Coordinator, Business or Financial Officer, work in clinical administrative settings, or HR would be ideal.

Primary Location

: University

Job Category

: Professional & Managerial

Organization

: 311350000 Urology Chair Office

Employee Status

: Regular

Shift: Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager): Hybrid Eligible

Equal Opportunity Statement: UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.