Brasfield & Gorrie

Responsibilities

The Accounts Payable Assistant is responsible for receiving and reviewing Accounts Payable invoices before payment is issued, playing a crucial role in customer service inquiries. This position supports multiple office locations and various departments within the company, requiring an adept ability to thrive in a high-volume, fast-paced environment.

Responsibilities and Essential Duties include the following (other duties may be assigned):

• Prepare vendor invoices and other various documents for scanning
• Scan and index vendor invoices and other documents
• Download and process vendor invoices into an imaging system, routing invoices to the correct job or department
• Match payment information (check run reports) to source documents (i.e., invoices, subcontractor payment applications, check requests)
• Validate invoices before they are processed for payment
• Research invoices in various OnBase queues to determine the appropriate course of action
• Identify and research exceptions that may have occurred during check run validation
• Coordinate mailing of checks daily
• Review and research vendor statements regularly
• Review expired SmartPay credit card payments and stale-dated checks quarterly to support the Unclaimed Property process
• Respond professionally and promptly to employee and vendor correspondence and inquiries delivered via our customer service line and/or shared email box
• Make SmartPay credit card payments by phone or online payment portal for select vendors not handled by Corpay’s Pay for You
• Support Project Accountants as needed
• Maintain accounts payable files
• Assist with identifying process improvements and/or efficiency gains within the Accounts Payable payment process
• Assist with training interns and new hires on A/P processes

Education - Skills - Knowledge - Qualifications & Experience

• High School Diploma required, 2 or more years of secondary education preferred
• Minimum of 1 year of experience in an office environment—experience in accounting, banking, or finance departments preferred
• Ability to work effectively in a dynamic, team-oriented environment
• Excellent interpersonal and customer service skills
• Attention to detail and strong organizational skills
• Ability to prioritize and meet deadlines in a high-volume, fast-paced environment
• Excellent research and problem-solving skills
• Experience with Microsoft applications
• Ability to input data via 10-keypad at a high level of proficiency

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Brasfield & Gorrie is an EEO/AA Employer M/F/V/D.