Montana State University

Announcement Number STAFF - VA - 25232

For questions regarding this position, please contact: 

Kelly Weak

kelly.weak@montana.edu

406-994-2671

OR

Rachel Norris

rachel.norris@montana.edu

406-994-6495

Classification Title Program/Project Lead

Working Title Post-Award Program Lead

Brief Position Overview 

We are recruiting for two positions that will work collaboratively bridging the research and program awards across the Mark & Robyn Jones College of Nursing and Montana Area Health Education Center (AHEC). One position reports to the Research Office Program Lead in the College of Nursing and one reports to Assistant Director/Grants Administrator in AHEC. The Post-Award Program Leads manages all post-award support for a shared portfolio of program grants.

Position Number MRJCON: 4C3178 / AHEC: 4C5689

Department Nursing Departments

Division College of Nursing

Appointment Type Professional

Contract Term Fiscal Year

Semester 

If other, specify From date 

If other, specify End date 

FLSA Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary $54,000 annually, commensurate with experience, education, and qualifications

Contract Type LOA

If other, please specify 

Recruitment Type Open

General Statement 

Make history and join our college by transforming nursing education and healthcare of Montana through the generous philanthropic investment of $101 million from Mark and Robyn Jones, the founders of Goosehead Insurance. By 2030, we strive be on the top of nursing education through constructing five new campus buildings (one on each campus), the creation of five endowed professorships, student scholarships, producing more qualified nurses, and starting Montana’s first Certified Nurse Midwifery program. We are looking for a change leader to help manage this process for our graduate programs.

The Mark and Robyn Jones College of Nursing (MRJCON) offers a baccalaureate in nursing, accelerated Baccalaureate in Nursing, Master of Nursing focused on clinical leadership, and Doctor of Nursing Practice with focus in either family nurse practitioner or psych-mental health nurse practitioner. The College has five campus locations across the state, located in Billings, Bozeman, Great Falls, Kalispell, and Missoula.

The Montana AHEC mission is to improve the supply and distribution of healthcare professionals, with an emphasis on primary care, through community/academic partnerships, in order to increase the access to quality healthcare.

Duties and ResponsibilitiesPost Award Management / Reporting (25%)

• Data coordination for Annual Performance Reporting.
• Grant Continuations.
• Electronic grant management platforms.
• Agency reporting.
• Tracking Program Grants for MRJCON + specific AHEC portfolio of shared program grants.
• Prior approvals for changes in scope & budget.
• Manage emergent needs related to program portfolio.

Financial Management (25%)

• Stipend disbursement.
• Assistance with travel reimbursement and University procurement process.
• Financial reporting.
• Review budget monthly after reconciliation for program portfolio.
• Review financial transactions for compliance with budget / grant initiatives.
• Review fiscal information with program PI, senior personnel, or program staff.
• Payroll reconciliation and salary spreadsheet maintenance for MRJCON indexes and select AHEC indexes.

Contract / Sub Award Management (25%)

• Manage contracts related to grants.
• Generate and manage sub-awards for programs.

Liaison & Coordination (20%)

• Liaison with Fiscal Shared Services on program portfolio for all funds within the Nursing Org.
• Liaison with OSP to usher requests, processes, etc. on behalf of PI, senior personnel, or program staff.

Other Duties for AHEC / MRJCON Research Office (5%)

• Ad Hoc Reporting.
• Other projects / program duties as needed.

1. Required Qualifications – Experience, Education, Knowledge & Skills
2. Bachelor’s Degree or an equivalent combination of education and/or experience.
3. Demonstrated experience with project management, including data collection/management and compliance oversight.
4. Demonstrated competence using personal computers and software, including word processing, spreadsheets, database / relational information systems, and email. Microsoft Office Suite is preferred.
5. Preferred Qualifications – Experience, Education, Knowledge & Skills
6. Bachelor’s Degree in business administration, health care or public health management, or other closely related field.
7. Knowledge of applicable College and University policies and procedures.
8. Experience utilizing knowledge specialized to research, grant management, budgets, procurement, and contract management.

• The Successful Candidate Will
• Work independently, exercising sound judgment, and making consistent decisions with minimal supervision, with progressively responsible experience including interpreting policies and procedures.
• Manage multiple simultaneous projects, working efficiently under pressure, and managing conflicting priorities.
• Effectively communicate and work with students, faculty, staff, administrators, and outside organizations.
• Organize and prioritize workload, solve problems, and work under pressure while maintaining a high level of detail and meeting deadlines.
• Effectively use excellent verbal and written communication skills.
• Work collaboratively and cooperatively in a team environment both in-person and virtually.
• Understand, implement, and utilize applicable College, University, OSP, Foundation, and grant policies and procedures.

Position Special Requirements/Additional InformationContinuation of employment is contingent upon availability of funding.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical DemandsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Number of Vacancies 2

Desired Start Date Upon completion of a successful search

Position End Date (if temporary) 

Open Date 

Close Date 

Applications will be: 

Screening of applications will begin on January 20, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions 

EEO Statement 

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

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