Rush University Medical Center

Location: Chicago, Illinois

Business Unit: Rush Medical Center

Hospital: Rush University Medical Center

Department: Finance-Accounts Payable

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (8:00:00 AM - 5:00:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

Pay Range: $131,248 - $195,561 per year

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary:

The Director of Accounts Payable, is responsible for overseeing the entire accounts payable process, ensuring timely and accurate payment of invoices, and implementing strategies to optimize and automate financial operations. This role involves managing a team, developing policies and procedures, and collaborating with other departments to enhance efficiency and accuracy. The Director of Accounts Payable plays a critical role in ensuring RUSH maintains positive relationships with vendors and suppliers while managing cash flow efficiently. This is a pivotal role in moving the Accounts Payable department forward with designing and implementing automation within the department in coordination with our Supply Chain department.

This role also supports continued process improvement, assists in managing projects, which drive efficiency and productivity through the department, and creates an environment of continued growth and development of staff and resources. Partners with the other senior finance leaders and operations management to drive business results, implement cross-functional strategies, provide strategic business analysis and recommendations, assess risks and opportunities and develop action plans for complex business issues as related to the Accounts Payable Shared Service. Delivers a customer service focused framework while adhering to service level agreements (SLAs) through effective management of key performance indicators (KPIs) and other key non-contractual metrics. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.

Other information:

Required Job Qualifications:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field with at least three to seven years of relevant leadership experience in leading accounting teams and operations, with a proven track record of success.
• Extensive experience in accounts payable management, including leadership roles.
• Proven track record of implementing automation solutions in financial processes.
• Experience with complex integrated and highly automated ERP Systems supporting Accounts Payable automation; must have large ERP AP Automation system experience.
• Experience performing accounting, reconciliation, and internal controls, preferably in an academic medical center environment, with significant sponsored research activities.
• Accounting skills including knowledge of generally accepted accounting principles (GAAP).
• Advanced MS Excel skills and high overall proficiency in MS Office applications.
• Strong leadership skills, including the ability to motivate, influence and persuade across all levels of the organization
• Must be detailed and accuracy oriented along with demonstrated planning and organizational skills to balance and prioritize work.
• Able to work under pressure and meet deadlines as well as be flexible and dependable.
• Strong interpersonal, organizational and analytical skills.
• Ability to apply critical thinking skills in problem solving.
• Build and maintain strong relationships throughout the organization.
• Manage and communicate timelines and expectations within the department and across the enterprise.
• Excellent interpersonal and communication (both oral and written) skills.
• Demonstrate effective project management skills to deliver projects on time and on budget.
• Proactively understand latest industry trends and regulations and their potential impact to RUSH.
• Collaborative approach based on the ability to listen and value others' opinions to drive performance and results.
• Ability to create a culture of continuous improvement and celebrate team success.
• Professionalism in dealing with confidential and sensitive information.

Preferred Job Qualifications:

• Lawson / Infor ERP experience.
• Workday
• Microsoft Office

Physical Demands:

Competencies:

Disclaimer:

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Responsibilities:

• Leadership and Management:

o Lead and manage the accounts payable team, providing guidance and support.

o Develop and implement policies and procedures to ensure efficient and accurate processing of invoices and payments.

o Monitor and analyze accounts payable metrics to identify areas for improvement.

o Participates in the annual audit process

o Prepares 1099 reporting in compliance with IRS rules and regulations

o Manages A/P KPIs and ensures the compliance of the SLAs

o Selects and hires employees to deliver high quality service. Trains and evaluates employees to enhance their performance, development and work product. Addresses performance issues and makes recommendations for personnel actions.

o Provides leadership and support to ensure the delivery and measurement of services including the integration of processes and procedures, standardization and consistency on management and service delivery.

o Lead continuous improvement efforts to the existing processes as well as helping to redefine and document standard work with an emphasis on cross-training as they pertain to accounts payable.

o Maintain confidentiality of and compliance with all company and patient information in accordance with federal, state and local regulations, HIPAA regulations and Company policies

o Prepares and recommends operating and personnel budgets for approval.

o Monitors spending for adherence to budget and provides explanations of variances as necessary.

• Automation and Process Improvement:

o Identify opportunities for process improvements and automation in accounts payable functions.

o Implement and manage automation tools and technologies to streamline accounts payable processes.

o Collaborate with Supply Chain and D&IS and other departments to integrate automation solutions.

• Financial Oversight:

o Ensure compliance with company policies and regulatory requirements.

o Oversee the reconciliation of accounts payable transactions and resolve discrepancies.

o Prepare and present reports on accounts payable performance and metrics.

• Vendor and Stakeholder Management:

o Establish and maintain relationships with vendors to ensure smooth transactions.

o Resolve escalated issues related to payments, billing, and collections.

o Collaborate with other departments to streamline financial processes and improve communication.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

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