Loudoun County Public Schools

Job Overview

The HRTD Onboarding Assistant is responsible for assisting with the execution of new hire paperwork and related tasks.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Assists new hires, in-person and virtually, with completing new hire paperwork (such as I-9s, W-4s, child protective services forms, etc.).
• Reviews forms for errors and omissions; requests corrections when necessary.
• Attends LCPS career fairs to assist new hires with paperwork.
• Performs data entry of new hire checklist information into the Human Resources Management System.
• Scans new hire session documents into a document repository.
• Follows up on missing or incomplete new hire session documents.
• Assists in conducting new hire sessions and notarizes forms for submission to Child Protect Services agencies.
• Conducts criminal background checks on new hires through processing and submission of fingerprints and any other relevant information to the Virginia State Police and the FBI.
• Processes ID badges for all new employees.

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education

High school diploma or GED

Experience

Experience in a Human Resources environment, data entry, and customer service preferred

Licenses and Certifications

NA

Knowledge, Skills and Abilities

• Must be eligible to obtain the state of Virginia Notary Public credentials
• Knowledge of standard office practices and procedures; knowledge of MS Office Software 
• Working knowledge of the principles of database software preferred
• Ability to perform office work quickly and efficiently while maintaining accuracy; plan, organize, and prioritize work effectively; communicate effectively; work cooperatively with others, and work under pressure with frequent interruptions
• Exercise the highest level of discretion in the handling of confidential personnel information and business matters

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports to: Supervisor, HRTD

FLSA Status: Non-exempt

Months/Days/Hours: As needed

Salary Level: Banded Rates

Salary Scale: https://www.lcps.org/compensation

Salary Range: $24.66 / hourly

Remote Work Eligible: Partial

Additional informational:

• Hours as needed from May 12, 2025 through August 29, 2025
• Some evening hours may be required