System One has partnered with a local manufacturing company that is in search of an Accounts Receivable Specialist to join their team.
KEY DUTIES AND RESPONSIBILITIES:
- Create and distribute invoices for scheduled billings, sales transactions, equipment rentals, and on-site service work, ensuring timely delivery to clients via email.
- Accurately record incoming payments against invoices, ensuring timely updates to financial records.
- Actively contact clients with overdue accounts through phone and email to investigate payment delays and promote swift payment resolution.
- Work collaboratively with various teams to address and resolve issues linked to outstanding invoices and collections activities.
- Facilitate and coordinate discussions with leadership regarding aged receivables, collection strategies, and conflict resolution.
- Compile monthly receivables reports to assist with the month-end financial closing process.
- Perform reconciliations of specific general ledger accounts to maintain precise and comprehensive records.
- Regularly monitor and adjust accounts receivable aging reports, accurately applying credits and managing collections to address uncollectible amounts.
- Contribute to ongoing enhancements of receivables processes to improve overall efficiency and effectiveness.
- Ensure compliance and accurate reporting for sales tax obligations.
- Follow organizational policies and protocols to maintain compliance in all financial operations.
- Undertake additional responsibilities and special projects as necessary to support the objectives of the Finance Department.
- Availability for extended hours during month-end closing and as necessary to achieve deadlines.
QUALIFICATIONS AND EXPERIENCE:
- High school diploma, GED, or equivalent is required.
- At least 1-2 years of experience in receivables management, focusing on customer collections.
- Proficiency in 10-key data entry by touch is essential.
- Strong knowledge of Microsoft Office Suite (Outlook, Word, Excel) is required, with advanced Excel skills for analysis and reporting tasks.
- Familiarity with NetSuite or comparable enterprise resource planning (ERP) software is preferred.
System One, and its subsidiaries including Joulé, ALTA IT Services, TeamPeople, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
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