Brown University

Job Description:

About Brown:

Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world.

Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more. To learn about Brown University’s benefits, visit the University Human Resources web page here for further information.

About the Opportunity:

At this dynamic cross-campus center, the Institute at Brown for Environment and Society (IBES), students and faculty conduct groundbreaking research and build creative solutions to complex 21st-century problems in climate and sustainability. Work at IBES combines an understanding of the natural world and human dimensions because environmental stewardship, human rights, and economic well-being are inextricably linked.

Through our unique interdisciplinary approach, IBES cultivates actionable research outcomes, while equipping and empowering the change agents of tomorrow through our rigorous and diverse academic programs. 

IBES faculty, staff, and students play key roles in the global conversation about environmental issues – on campus, at the State House, in boardrooms, and at the United Nations. 

At Brown, and within IBES, we celebrate diversity in all its forms, and work together to create a collaborative, inclusive, and equitable work environment where everyone can achieve their professional goals. 

Responsibilities:

The Associate Director of Administration and Finance (ADAF) at IBES serves as a critical financial and operational leader with a scope that plays a significant role in every aspect of Institute business, management, and development. 

The position has primary oversight for Institute finances, budget management and planning, faculty affairs, sponsored research administration, HR operations, and building facilities, and directly supervises multiple IBES staff and student workers. A key area of emphasis for this role is strategic financial planning and analysis to support the continued growth of both research and academic programs in IBES.

Reporting to the IBES Director, the ADAF works with a wide variety of partners across campus to execute on the IBES mission, with primary partners that include ten different academic units (varying from Schools to individual academic departments), Brown’s Office of Financial Strategy and Planning, Controller’s Office, and other units within the Finance Division, the Provost’s Office, the Division of Research, Facilities, the Office of Information Technology, and many others on an as-needed basis.

Primary areas of responsibilities include:

• Financial administration, developing and implementing strategies for budgeting, forecasting, modeling and projecting; identifying and explaining variances; financial reporting; internal controls; expense reductions; and revenue enhancements. 
• Faculty affairs, by ensuring all IBES faculty recruitments are conducted effectively and responsibly; faculty salary commitments and offsets are reviewed regularly and changes anticipated; IBES faculty and their appointments are reviewed regularly in accordance with University policies and IBES Standards and Criteria; managing appointments of postdoctoral scholars, adjunct faculty, and research faculty.
• Human resources, by overseeing staff hiring and managing a team of administrators, serving as HR point of contact for the Institute; playing an active role in IBES staff professional development
• Research administration, by serving as primary point of contact and overseeing internal IBES research awards and seed grants and ensuring compliance with Brown policies; supporting and coordinating with IBES-dedicated staff in the Research Management Support unit as necessary regarding IBES’ portfolio of external sponsored research, and serving as liaison to IBES faculty, postdocs, and research staff in support of IBES sponsored research administration;
• Operations and administrative support, by overseeing daily operations of the center, including daily management of multiple IBES staff.

The ADAF directly supervises teams of staff administrators in the areas of finance, academic programming, and administrative support, with a dotted line supervisor role to IBES-dedicated staff in research administration and information technology who are appointed in other units. This position reports to the Director of the Institute.

Qualifications:

• Master’s degree in business, higher education administration, or other post-graduate degree, or equivalent combination of experience and education.
• 5-7 years of experience and increasing levels of responsibility in academic administration, particularly in finance, academic programming, and sponsored research operations. A minimum of 4 years of experience in budget and financial management.
• Supervisory experience is required.
• Familiarity with federal and foundation funding mechanisms
• Familiarity with faculty affairs is preferred
• Ability to work in a complex environment that requires communicating with administration, faculty, staff and students.
• Outstanding written and verbal communication skills

Salary Grade:

11

Additional Information: 

A background check must be completed prior to employment.

Applicants are asked to include a resume and cover letter. 

Brown University cannot provide visa sponsorship for this position.

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2024-12-17

Job Posting Title:

Associate Director of Administration and Finance

Department:

Institute at Brown for Environment and Society

Grade:

Grade 11

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid Eligible

Statement on Equity, Diversity and Inclusion:

All positions require demonstrated ability to work collaboratively with faculty, staff, students, and other Brown and community stakeholders with diverse perspectives and demonstrated ability to contribute to an inclusive environment.

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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