Restaurant Brands International

Ready to make your next big professional move? Join us on our journey to achieve our big dream of building the most loved restaurant brands in the world. 

Restaurant Brands International Inc. is one of the world's largest quick service restaurant companies with over $40 billion in annual system-wide sales and over 30,000 restaurants in more than 120 countries and territories. RBI owns four of the world's most prominent and iconic quick service restaurant brands – TIM HORTONS®, BURGER KING®, POPEYES®, and FIREHOUSE SUBS®. These independently operated brands have been serving their respective guests, franchisees and communities for decades. Through its Restaurant Brands for Good framework, RBI is improving sustainable outcomes related to its food, the planet, and people and communities. 

RBI is committed to growing the TIM HORTONS®, BURGER KING®, POPEYES® and FIREHOUSE SUBS® brands by leveraging their respective core values, employee and franchisee relationships, and long track records of community support. Each brand benefits from the global scale and shared best practices that come from ownership by Restaurant Brands International Inc.

Job overview:

We are looking for an organized, analytical Office assistant with exceptional communication and problem solving skills handle office duties and analyze and optimize office operations. The Office assistant will answer and route calls, guide visitors to the appropriate parties, field interdepartmental communications, and perform office tasks, including answering emails, delivering or responding to mailings, and help the Office coordinator in maintaining facilities. You will also analyze office processes and policies, develop creative solutions to problems and answer questions. 

To succeed as an Office Assistant, you should be committed to providing attentive support for internal and external parties and ensuring consistent, efficient operations. You should be courteous, analytical, proactive, and organized. 

If you are extremely organized worker-bee able to thrive in a fast-paced environment, we have the perfect job for you! 

We are looking for a reliable person who is willing to help our office operate effectively every day so employees can perform to their highest ability. If you want to join an international company and make a direct impact on the overall health and happiness of its employees, we’d love to hear from you! 

Working days & hours - Monday to Thursday from 8 am until 1 pm. This is a part-time job (50%). The office is located next to the Lucerne Train Station.

Your responsibilities:

• Follow office workflow procedures to ensure maximum efficiency.
• Manage phone calls and correspondence (e-mail, letters, packages etc.).
• Perform invoice coding and submit invoices to corporate office for payment. 
• Welcome visitors and internal employees with a cheerful disposition. 
• Maintain office equipment (ensure copiers are operational and fully stocked with toner, paper, etc.).
• Monitor office supplies inventory and place orders.
• Support meeting and conferencing needs.
• Maintain a clean and organized office environment.
• Assist in vendor relationship management.
• Assist with simple IT issues in coordination with the IT support.

Your skills & experience:

• Previous working experience as an Office Coordinator or hotel industry.
• Bachelor or Masters degree.
• Hands on experience with “back-office” and accounting software (Coupa).
• Outstanding communication and interpersonal skills.
• Excellent organizational and time management skills .
• Multi-tasking aptitude.
• Proactive problem solver.
• Fluent English and German is a must, every other language is a plus.

Benefits at all of our global offices are focused on physical, mental and financial wellness. We offer unique and progressive benefits, including a comprehensive global paid parental leave program that supports employees as they expand their families, free telemedicine and mental wellness support.

Restaurant Brands International and all of its affiliated companies (collectively, RBI) are equal opportunity and affirmative action employers that do not discriminate on the basis of race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or veteran status, or any other characteristic protected by local, state, provincial or federal laws, rules, or regulations. RBI's policy applies to all terms and conditions of employment. Accommodation is available for applicants with disabilities upon request.