University of California, Santa Cruz

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 01/15/2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Physical Planning, Development & Operations (PPDO) manages and oversees all University activities and services related to physical and environmental planning, design and construction, engineering, physical plant maintenance and operations, capital and space planning, space management, and the associated business services necessary to support these functions. The University’s main campus is spread across more than 2,000 acres and includes over 500 buildings comprising more than 8 million square feet. The department includes operating budgets of over $60 million, manages a project portfolio of approximately $990 million, and employs over 395 full-time staff to carry forth the duties necessary for the campus’ development and operation.

More information can be found at: https://ppdo.ucsc.edu/ppdo/index.html

JOB SUMMARY

The Project Coordinator provides analytical and administrative support to construction project managers within Planning, Design & Construction. Projects are varied and include capital and non-capital projects, renovations, retrofits, expansions, MEP, new facilities and infrastructure, and landscape projects. The Project Coordinator also collects, develops, and analyzes technical data to determine project requirements and prepares information regarding specifications, materials, equipment, estimated costs, and completion times. The incumbent coordinates and maintains construction schedules from the design phase, through the bid process, and construction, and ensures that all training and close-out documents meet the contract requirements and are properly turned over to the appropriate entity. The Project Coordinator oversees and promotes sound, efficient, and economical records management, including creation, organization, and access to Planning, Design & Construction (PD&C) construction documents through various software, submittals, as-built documents, record documents, and all associated project documents.

APPOINTMENT INFORMATION

Budgeted Salary: $39.75 - $50.46/hourly. Salary commensurate with skills, qualifications and experience.

Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment 

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: FAC PROJECT MGT SPEC 2 (007077)

Travel: Up to 25% of the time

JOB DUTIES

50% - Construction Administration Analysis

• Supports and assists PD&C project managers on design and construction projects during all phases including inception programming, budgeting, scheduling, site analysis, design, construction documents, bidding, contract award, construction administration and inspection, project close-out, and occupancy.
• Maintains project documentation and logs, reviews contract documents and change orders, reviews project progress, drafts and reviews project schedules, budgets, construction documents, estimates, daily site walks during construction, weekly written status reports, etc.
• Interfaces and coordinates work with other units (Campus Planning, TAPS, DSAS, CPSM, etc.).
• Assists with project reviews for conformance to regulatory requirements and organization policies.
• Oversees and ensures all training and close-out documentation meet the contract requirements and are properly turned over to the appropriate entity, including warranties, record drawings, and Operations and Maintenance Manuals.
• Takes the initiative to make recommendations to modify construction
• and design documents to incorporate the needs of the project.
• Facilitates project administrative closeout and training.

25% - Project Coordination

• Coordinates Capital and non-Capital design and construction projects, including developing the program, bidding, and supervising construction and contractors.
• Performs organizational and administrative activities not directly relating to projects, including serving on organization committees representing the department or unit.
• Drives to project sites during all project phases, using University vehicles.

20% - Administrative

• Creates meeting agendas and participates in onsite meetings, providing assistance as needed, including technical presentations.
• Recommend changes and options to enhance or improve daily business processes and procedures.
• Assists project stakeholders by facilitating questions and providing training.

5% - Miscellaneous

• Assists with miscellaneous departmental projects as requested or dictated by operational needs.
• Attends and participates in training.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or related field or equivalent experience / training.
• Two years of directly related, progressively responsible experience managing or coordinating construction projects, or 5 years equivalent experience/training as outlined.
• Excellent analytical and critical thinking skills to anticipate and identify issues and information requirements.
• Skills to apply appropriate research and analysis procedures.
• Proactive skillset to provide potential solutions to issues.
• Ability to think logically, interpret data, and identify anomalies, trends, and potentially invalid data.
• Skills to make logical deductions and independently decide appropriate action where no clear guidelines are available.
• Strong skills to organize work effectively to achieve timely progress on multiple simultaneous projects.
• Skills to maintain accountability and establish project documentation.
• Knowledge of project management, the construction industry, and construction/legal terminology.
• Familiarity with building codes, plans, and specifications.
• Excellent oral and interpersonal communication skills to work as a team member to communicate in a pleasant, professional, and effective manner to handle difficult, sensitive, and/or confidential issues.
• Skills to work with diverse groups to achieve cooperation.
• Demonstrated ability to define problems, develop methodologies for solving problems, perform analyses and summarize findings, and develop and implement recommendations.
• Skills to research, interpret and apply federal/state/university policies and regulations to meet department mission goals, and objectives.
• Ability to provide information clearly, accurately, and succinctly for the appropriate target audience.

PREFERRED QUALIFICATIONS

• Degree in Business Administration, Project Management, Construction Management, Engineering
• Experience working with technical applications including Adobe, BlueBeam and AutoCAD.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Must possess a valid license to drive in the state of California.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act), the Annual Security and Fire Safety Report (ASFSR) is available at: https://drive.google.com/file/d/1hUBiz3WS3zErEGOhSOu7KZZPzGkTwr_2/view?usp=sharing. 

This report is published by October 1st of each year and includes current institutional policies and procedures concerning campus safety and security; fire safety and evacuation policies; sexual misconduct and relationship violence reporting and response protocols; and crime and fire statistics for the three previous calendar years. A paper copy of the ASFSR is available upon request by contacting the UCSC Police Department at 114 Carriage House Rd., Santa Cruz, CA 95064, or by calling 831-459-2231 Ext. 1.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

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