McWane

Company Description

Under the general supervision of the Assistant Controller, the Accounts Payable Clerk will manage invoice processing, payment disbursement, and maintain accurate financial records. This role is integral to supporting the company’s financial operations.

Based on the founding principles of McWane in 1920, it is expected that all team members will know and exhibit the eight principles of The McWane Way: Safety, Environment, Leadership, Accountability, Excellence, Trust, Teamwork, and Communication as well as the values and behaviors supporting these principles.

Job Description

Invoice and Payment Management:

• Match invoices with receiving documents and ensure accurate data entry into procurement/payables systems.
• Process payments, verify transaction accuracy, and maintain records of voided checks.
• Prepare journal entries and monthly reports for unrecorded liabilities.

Vendor Coordination:

• Collaborate with vendors, purchasing, and receiving teams to resolve discrepancies and overdue invoices.
• Negotiate terms with vendors, including discounts and payment extensions.

Financial Reporting and Recordkeeping:

• Review and correct general ledger account codes for payments and purchases.
• Maintain project accounting records and generate special reports, such as cost analyses and withheld invoice details.
• Ensure the retention and accessibility of both electronic and physical records for audits.

Other Duties:

• Perform other tasks as assigned to support the department’s needs.

Qualifications

• Prior Accounts Payable experience is a plus but not required.
• Proficient in data entry and basic knowledge of Microsoft Excel; experience with Access and Word is a plus.
• Strong organizational, written, and verbal communication skills.
• Ability to work overtime during monthly financial close periods if needed.
• Self-motivated with strong attention to detail.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

McWane is a Federal VEVRAA contractor, and an Equal Opportunity Employer committed to providing equal employment opportunity in all employment practices. McWane will not discriminate against any applicant for employment because of their race, color, religion, sex, national origin, age, sexual orientation, disability, veteran or service member status, marital status, citizenship status (In IL - sex, including same sex, ancestry, order of protection status, physical or mental disability, military status, pregnancy, unfavorable discharge status, genetic information), (In IA - gender identity), (In CA- gender identity or expression, and genetic information) or any other category protected by federal, state or local law.