GENERAL SUMMARY:
Provides administrative and clerical support to Legal and Compliance department.
PRINCIPAL JOB FUNCTIONS:
1. *Commits to the mission, vision, beliefs and consistently demonstrates our core values.
2. *Inputs and maintains the Bryan Legal team’s matter management database.
3. *Exports data for Secretary of State filings.
4. *Supports scheduling for the Risk Management department.
5. *Assists with coordination of Bryan compliance team investigations.
6. *Assists with Bryan legal and compliance team educational events.
7. Assists with special events as requested.
8. *Tracks and collects data from various internal sources and prepares reports.
9. *Maintains work calendars; schedules external and internal department meetings and interviews.
10. Plans and arranges travel for scheduled conferences.
11. *Records and/or transcribes minutes of meetings.
12. Provides phone coverage for the department(s); screens phone calls and relays messages in a timely fashion, and responds to callers as appropriate.
13. *Types memorandums, correspondence, department emails, policies and procedures, forms, and other monthly and quarterly reports; may type highly sensitive materials requiring a high degree of confidentiality.
14. Sorts and routes incoming department mail; delivers out-going department mail.
15. Maintains departmental files including employee files; tracks required licensure, testing or related documentation.
16. Coordinates the distribution and processing of employee evaluations.
17. *Inventories, orders and coordinates office supply purchases and deliveries with appropriate departmental and supply personnel; orders forms as needed.
18. *Communicates and cooperates with all levels of personnel.
(Essential Job functions are marked with an asterisk “*”. Refer to the Job Description Guide for the definition of essential and non-essential job functions.) Attach Addendum for positions with slightly different roles or work-specific differences as needed.
EDUCATION AND EXPERIENCE:
High school diploma or equivalency required. Completion of two-year business school training program focusing on personal computers and general business machines preferred. Minimum of two (2) years experience in an administrative support role required. Prior experience in a comparable position in a hospital setting preferred.
OTHER CREDENTIALS / CERTIFICATIONS:
None
PHYSICAL REQUIREMENTS:
(Physical Requirements are based on federal criteria and assigned by Human Resources upon review of the Principal Job Functions.)
(DOT) – Characterized as light work requiring exertion up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
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