Department 00070 - College of Fine Arts-Dean Job Summary
The Finance and Operations Officer (FOO) for the College of Fine Arts and campus professional arts organizations will be responsible for directing overall financial management and operations. The FOO reports to the Dean and serves on the Dean’s Cabinet and CFA Executive Committee. The FOO serves as a key advisor to the Dean and assists with strategic planning. Duties and essential functions of this position also include:
1. Financial forecasting, budgeting, data analysis, reporting, policy compliance, and controls;
2. Identifying and prioritizing resource needs, strategizing ways to maximize resources to address needs;
3. Developing the annual budget proposal and presenting it with the Dean to the Provost’s budget advisory committee;
4. Collaborating with leadership across the College in developing short- and long-term strategic business direction and plans in the context of a new budget model;
5. Facilitating business and financial efficiencies between University arts entities to optimize use of resources;
6. Identifying, responding to, and resolving any significant financial/operational issues that may emerge;
7. Overseeing CFA facilities in partnership with Chairs and Directors and mediating issues related to space planning, renovations, utilities disruptions, and deferred maintenance issues;
8. Serving as the College Safety Committee Chair as appointed by the Dean;
9. Overseeing the College’s human resources and compensation structure, particularly under the UCareer project;
10. Providing leadership, guidance, and evaluation to the business officers supporting the University arts organizations;
11. Leading communication with and reporting to the Central Administration Office of Budget and Planning and Institutional Analysis;
12. Serving on various related University and College committees.
The incumbent will support the University of Utah’s goals and mission and act as a catalyst among departments, faculty, staff, students, and external entities to ensure continuity and quality of financial administration efforts in the CFA.
Responsibilities
1. Develops and implements customer service, human resources and financial objectives for assigned departments consistent with the University’s goals and objectives.
2. Manages departments’ budgets, estimates budgetary requirements for special projects and oversees purchases and inventory.
3. Implements and administers new and existing department programs and services to internal and external customers. Evaluates program effectiveness.
4. Assumes authority and performs functions of the department director in his/her absence.
5. Participates in the development and interpretation of department polices to ensure compliance with the University’s policies and regulatory requirements. May authorize exceptions to department policy and procedures related to assigned departments. Ensures compliance with Federal and state regulations.
6. Establishes internal objectives and implements procedures to meet goals. Assists in setting department short and long-term goals.
7. Oversees department human resources management including recruitment, performance evaluations and retention of staff.
8. Ensures customer satisfaction by analyzing customer complaints, concerns and suggestions. Provides appropriate follow through to ensure quality customer service.
9. Facilitates cooperative and collaborative relationships with the community and other institutions.
10. Authorizes the purchase and implementation of new technology, resources and equipment.
11. Serves as part of the department management team.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Required Qualifications
Preferred Qualifications
Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.
Review of applications will begin on August 15. Applications for the position are accepted until filled.
Preferences Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
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