The University of New Mexico

Admin Assistant 3

Requisition ID req29752 Working Title Admin Assistant 3 Position Grade 08 Position Summary Summary

The Women's Resource Center is looking for a motivated, organized and skillful person to fill in the position of Administrative Assistant 3. The Women’s Resource Center is a place of advocacy, support, and safety for all members of the University of New Mexico and greater community who feel passionate about enhancing success within academic, personal, and professional aspects of students’ lives. The individual in this role will perform and/or oversee a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. They will also coordinate and facilitate meetings, program functions, and/or center special events, as appropriate with the Women's Resource Center guidelines. Training and overseeing the center's Office Assistants will also be included. You will be the direct point of contact of the Women's Resource Center for all the UNM and further community, which will require excellent customer service skills and patience relaying the same information repetitively.

Duties and Responsibilities

• Oversees and/or performs a range of diverse administrative activities for the department or organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters such as student navigational services, informational description on the services we offer, awareness of outside community resources, as well as basic front desk duties such as answering and forwarding emails to appropriate staff, answering telephone calls, providing information, printing, copying and organizing materials
• Oversees our Office Assistants who provide support activities for the center such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on students/community inquiries, printing, copying, and organizational materials
• Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and confidential documentation/information given.
• Assists in administrative problem solving, project planning, development, and execution of the Women's Resource Center goals, objectives and already implemented shared values
• Monitors, reconciles, and assists with financial/fiscal administration for the unit; including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and purchasing
• Schedules appointments and maintains the Women email and calendar; schedules, coordinates and facilitates staff meetings, facilities usage, center events, program events (as needed), tabling schedules, student staff schedules and other WRC events and programming
• Coordinate, participate and organize the following hiring processes: internal job descriptions, hiring requisitions, interview committee selection, interview scheduling and coordination, outreach and communication between the applicant and the center, assistance in submission of references and final onboarding materials
• Assist with educating, supporting, and providing a safe space for women on campus through cultural and educational programming. Assist with providing peer education, mentoring, and professional opportunities to enhance students' persistence toward degree completion
• Performs miscellaneous job-related duties that align with our purpose to plan special events that enhance, support, and empower women and all on campus and in the local community

See the Position Description for additional information.

• Conditions of Employment If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Experienced in customer service environments with developed skills
• Feels passionate about working in a social justice environment
• Skilled in organization and scheduling

Additional Requirements Campus Main - Albuquerque, NM Department Womens Center (306A) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly: $17.39-$22.37 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 17/06/2024 Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please upload resume/application and cover letter and three supervisory references.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.