Zadara

Who We Are

Zadara’s Cloud Services platform brings award-winning infrastructure technology, including compute, storage, and networking, to where customers need it most". Zadara’s vision is to build and operate the largest global Edge Cloud Network to enable innovative technologies & services that improve the way the world communicates, works, heals, travels and plays. We have a global and diverse workforce that is growing as we expand our customer base. Together as a team we are making an impact on the Edge Cloud market.

Our Zadarian Culture

All Zadarians are finding their edge by living and breathing our core values; All Belonging, Accountable together, Exceptionally focused, Flexible, Trailbreaking, and Zealous.

We believe that good things happen to people and business in a culture of choice. Where diverse and individual needs, wants and wishes are respected and rewarded — where the possibilities are limitless. Here you can, breakout and breakthrough to do your best work.

What Diversity, Equity & Inclusion Mean to Us

We believe in the power of Diversity, Equity, and Inclusion (DEI). Members of our distributed team come from different geographies and cultural backgrounds and we serve a diverse population. Our commitment to DEI helps us design better products and services, and serve our employees, customers, and partners. Our commitment to Diversity, Equity and Inclusion is critical to our vision and to our impact, and helps us boost our perspective, creativity, and growth.

Your day to day:

• Manage Practice schedules and calendars, including meeting coordination and scheduling.
• Coordinate internal and external meetings (pre-meeting, meeting, post-meeting), including logistics (technology, catering, scheduling), drafting agendas, preparing meeting materials, and coordinating other details to ensure leadership is fully prepared.
• Attend meetings, take detailed notes, create and distribute minutes, and proactively ensure follow-through on action items.
• Make domestic and international travel arrangements, generate detailed itineraries, and ensure all necessary international travel documentation is current.
• Assist executives with expense tracking, reporting, and account reconciliation.
• Work closely with executives to create, manage, and submit work proposals.
• Work closely with practice leadership and the Accounting & Finance Department to draft and send engagement letters, prepare client invoices (including compilation and review of time records, coordinating pass-through and third-party costs, incorporating expenses, and drafting cover letters); generate time reports for engagement teams, update project budgets, assist with accounts receivable, billings, invoices, etc., and track and monitor practice expenses.
• Proactively review select executives’ email and incoming mail.
• Draft well-written, concise, accurate, and tailored correspondence, including emails, letters, and other communications.
• Occasionally proofread reports or other communications drafted by others.
• Work proactively with the Sales Team on business development activities.

What you bring:

• Fully bilingual (read, write and speak) English & Portuguese (non negotiable)
• Minimum 7-10 years in an Executive Assistant role
• 3+ years working with senior management, preferably in a fast-paced, high-growth professional services environment.
• Undergraduate degree preferred.
• Exceptional oral and written communication skills.
• Proactive with creative problem-solving ability.
• Function well within a team; initiate and maintain positive team relationships, receptive to others’ input and ideas.
• Excellent interpersonal skills; ability to interact and establish rapport with individuals at all levels, including strong personalities.
• Advanced organizational and administrative skills with keen attention to detail.
• Strong project management skills with ability to see projects through to completion.
• Exceptional multi-tasker who thrives on juggling multiple priorities/ongoing projects.
• Advanced working knowledge of Microsoft Office (PowerPoint, Excel, Word, Outlook).
• Honest, trustworthy, and diplomatic, with ability to handle sensitive materials and issues.

Nice to haves:

• Salesforce experience

#012-2024

Zadara is an equal opportunity employer committed to diversity in the workplace. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, disability, veteran status, and other protected characteristics.

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