Baxter International

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission.

Summary

The MARKETING ASSISTANT role is a pivotal role requiring a highly motivated professional with significant experience who will be centrally involved in the day-to-day business for the EMEA Advanced Surgery REGIONAL Marketing team specifically - but also with regional Medical - to ensure that the regional team can support the overall quality growth of the Advanced Surgery portfolio in EMEA, can translate into actionable strategies/activities and can spearhead the development of country commercial execution plans to further grow Baxter’s AS business.

Essential duties and responsibilities

Outstanding EMEA region support in execution of projects:

• Own the shared EMEA folders and files to share all relevant data and files within the region,
• Support in planning and management of events incl. pre-program planning and process management,
• Prepare required documentation for Healthcare Professional (HCP) interaction under the Compliance policy,
• Initiate grants, coordinate approval, and follow-up on actions including communication, invoices and payments (applying legal & compliance regulations), budgeting and cost tracking,
• Collect and summarize data, produce meaningful reports in a timely and accurate manner for partners,
• Upload Marketing materials for compliance (AdProm) approval,
• Supplier/Vendor management,
• Handling of Purchase Orders,
• Project coordination & support: as the need arises, track and supervise deadlines on programs/projects; data collection from key partners,
• Build/prepare correspondence, presentations, and other communication material as required,
• Consolidate presentations e.g. for monthly regional calls and prepare presentations on pre-defined topics,
• Arrangement of bigger on- & offline external/internal meetings/calls,
• Liaise with congress organizations and/or work with the relevant Baxter events teams, event agencies, suppliers, event locations, and hotels; handle attendees.

Who are we looking for?

• 2-5 years of experience in a commercial support role such as Marketing Assistant, Management Assistant, Communication Specialist or similar
• A university degree is a must
• Experience working in a fast-paced international environment, ideally experience in the healthcare sector
• Ability to prioritize, multi-task, and work on projects,
• High attention to detail and good analytical skills
• Comfortable working in a team as well as independently
• Proactive, results-driven and self-motivated
• Top communicator, influencing, negotiation, and teamwork skills as well as critical thinking & project management skills cross-culturally
• Ability to embrace and adapt to change, to manage and succeed in ambiguity, mature approach
• Proven track record of operating successfully in a matrix, cross-functional and geographically dispersed team environment is a major plus
• Excellent knowledge of MS Office (Word, Excel, Outlook, PowerPoint) and SharePoint, ability to edit PDFs/video files is an advantage
• Additional good knowledge of electronic and digital tools desired
• Proficient in spoken and written English
• Another main WEU language like German, French, Italian, and Spanish is nice to have
• Passion and determination to learn new skills

What we offer:

• 6 months fix term contract (parental cover)
• Competitive salary and recognition award program.
• A workplace environment that is based on our values: collaboration, speed, courage, and simplicity.
• Possibilities for development on a personal and professional level in one of the top global MedTech companies.
• Package of benefits including Private medical care (Lux Med), Life Insurance, and Multisport card.
• Bax4U - cafeteria/lunch cards (300 PLN monthly).
• PPE program with very attractive conditions available for each employee after 3 months.
• Fully covered language courses (English or other languages according to business needs).
• Co-financing of holidays and an additional 2 days off from work annually.
• Additional extra day for birthday.
• Employee Stock Purchase Plan.
• Warsaw office location - Powiśle!

Baxter is committed to supporting the need for flexibility in the workplace. We do so through our flexible workplace policy which includes 3 days a week onsite. This policy provides the benefits of connecting and collaborating in person in support of our Mission.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request an accommodation.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.