Classification Title University Program Specialist II
Working Title Special Events Manager
Position Type EPS
Position Number 008104
Full/Part Time Full-time
School/Department Information
The Office of Advancement directly supports UNCSA’s mission and strategic priorities by building meaningful relationships with a variety of constituents and developing opportunities at all levels of alumni, volunteer, and philanthropic engagement. The Office of Advancement works closely with the UNCSA Foundation, which provides oversight of philanthropic gifts to UNCSA, including gift processing and records management. This is an exciting, fast-paced team made up of talented colleagues who are passionate about their work, strive for excellence, support and care about each other, and work to embody the values of equity, diversity, inclusion, and belonging.
Primary Description of Work
The Special Events Manager produces approximately 40 donor events per academic year, including but not limited to receptions, luncheons, fundraisers, trips, and virtual or hybrid events. The Special Events Manager also provides event management support to the Alumni Office and serves as a resource to other departments on campus tasked with planning events.
Work Schedule and hoursStandard work schedule 8:00 AM – 5:00 PM, Monday – Friday, occasional nights and weekends may be required.
Description of Responsibilities and DutiesDesign, manage and execute approximately 40 strategic, purpose-driven, engaging donor events per academic year
Ensure that every event produced by the Advancement Office advances UNCSA’s brand and has a purpose and metrics for success
Develop event strategy, including metrics, sponsorship and engagement, to attract and retain new and existing supporters
Collaborate with gift officers to develop invitation lists
Develop event briefing and staff timeline documents
Develop and oversee event budgets including tracking invoices, preparing check requests and budget reconciliation
Draft event communications and remarks
Partner with Strategic Communications to develop comprehensive marketing/PR plan to promote events and to develop and produce event content (i.e. videos)
Oversee benefit fulfillment for event sponsors
Supervise events coordinator
Utilize effective negotiation to ensure school’s funds are best used for event production
Develop and maintain positive relationships with new and established vendors and event sponsors
Regularly update the Advancement Office’s special events guidebook and policies and procedures documents
Provide high level of customer service
Maintain events in RE database
Support stewardship efforts of the Advancement Office including but not limited to coordinating and creating gifts, swag
Keep up-to-date with special events best practices
Minimum Qualifications
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred Qualifications
3-5 years of relevant experience in the area of assignment.
Budget preparation and management
Experience with RE, RE NXT, NetCommunity
Proven track record of producing fundraising events that meet or exceed fundraising goals
Contract negotiation
Virtual and hybrid event experience
Production experience with a variety of engagement and conferencing platforms beyond Zoom, Zoom Webinar and Microsoft Teams
Terms of Employment S1 12 month
Knowledge, Skills and Abilities
Special Conditions for Eligibility
Posting Number
Open Date 04/25/2024
Close Date 05/27/2024
Open Until Filled No
Salary Range $50,000 to $60,000
Recruitment Range, if applicable
Special Instructions to Applicants
This is an EHRA non-faculty position. PLEASE NOTE: A criminal background check will be conducted on candidate finalist prior to the offer of employment. Resumes WILL NOT be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application process as required by state regulations WILL result in your application being rejected for the vacancy and you will not be considered for the position. Other materials may be requested at a later time. Applications will be treated confidentially until the final stages of the search process. Salary will be commensurate with experience.
EEO Contact Information
Applicants needing assistance with the application process are asked to contact: suttonar@uncsa.edu
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