Kempinski

SCOPE

Reporting to the Purchasing Manager, the incumbent in this position is responsible to procure quality food, beverages, materials, equipment, supplies and services for the hotel while minimizing cost.

Key Responsibilities

OVERALL OBJECTIVES

• To insure the lowest cost consistent with required quality standards on a timely basis by procuring foods, beverages, materials, services, equipment, and supplies.
• To initiates purchase requisitions as required.
• To identify local vendors and negotiates rates.
• To maintain working relationships with local vendors.
• To assure timely deliveries at the lowest cost by handling and processing orders.
• To assure requisitions are properly approved.
• To maintain follow-up systems on all purchases.
• To verify prices on corporate contract items.
• To follows corporate guidelines on purchasing from corporate suppliers.
• To ensure that purchased items adhere to corporate standards and if not to take corrective action as required.
• To maintain the competitive status and profitability of the purchasing operation by monitoring industry trends and recommending appropriate action to be taken.
• To provide assistance in the calculation of cost of food and other goods and services based on purchase price.
• To secure competitive bids as required and requested.
• To bring needs for repair or maintenance to the attention of the Controller.
• Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve overall objectives of this position.
• Other ad-hoc duties as assigned.

Skills, Knowledge and Expertise

REQUIREMENTS

• Proven experience as a Purchasing Executive, Purchasing Officer, or similar role preferably in the hotel industry.
• Strong negotiation skills with the ability to build and maintain successful vendor relationships.
• Excellent analytical and problem-solving abilities to identify cost-saving opportunities and resolve purchasing-related issues.
• Experience with hotel software (FutureLog, Micros, Sun system) an advantage.
• Strong computer skills, including Microsoft Office (Excel/Word).
• Exceptional communication and interpersonal skills to collaborate effectively with internal stakeholders and external suppliers.
• Ability to work independently with minimal supervision while also contributing to a team environment.
• Detail-oriented with a focus on accuracy and precision in all aspects of purchasing activities.
• Familiarity with relevant laws, regulations, and compliance standards governing procurement practices.