Requisition 202400139S
Title Administrative Coordinator III
FLSA status Non-Exempt
Hiring Salary
This position is a pay grade 12. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf
Occupational Category Technical/Para-Professional
Department Academic Success Center
Division Division of Academic Affairs
Open Date 04/23/2024
Open Until Filled Yes
Educational and Experience Requirement
Bachelor’s Degree in related field. Four years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of PositionPerforms administrative support duties for the Academic Success Center to include supporting the operations, budget, and student hiring for the ASC. Supports two Directors with administrative tasks to ensure optimal center operations and supervises student assistants that assist in the operation of center functions.
Primary ResponsibilitiesManages, directs, and implements operations of budget for the Academic Success Center. Oversees budget change requests and assists with annual budget processes to ensure compliance with university policy. Handles P-Card purchases and monitors expenses. Monitors budgets, accounts, and expenditures. Prepares financial and statistical reports. Collects, reconciles, and maintains complex data. Coordinates and implements departmental processes. Monitors project timelines and identifies issues. Plans and coordinates events. Develops, coordinates, and implements assigned processes. Provides training to other employees on budget processes, student hiring, compliance with various budgeting sources, and maintains compliance with federal/state laws and university rules and regulations. Reviews, revises, and interprets policies and procedures. Attends meetings and takes notes. Prepares, reviews, revises and distributes documents and correspondence. Orders and maintains supply inventory. Coordinates and supervises program activities. Conducts research for preparation and dissemination of information. Coordinates, compiles, and evaluates data received from a variety of sources relating to the effectiveness of the assigned activity, program, or project. Serves as liaison and maintains contacts with other University departments, students, faculty, staff, government officials, and distinguished guests. Designs and prepares reports and publications for distribution within the department, college, or division. Recommends to the supervisor internal policies and procedures, clerical functions, and workflow to ensure effective and efficient operation. Directs assignments of clerical staff and determines work priorities and evaluates progress and deadlines. Performs other related duties as assigned.
Other Specifications
Requires detailed knowledge of university infrastructure, policies and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement.
Up to 20% of this position, over the fiscal year during off-peak periods, may be performed remotely as determined by the supervisor.
Full Time Part Time Full Time
Position Number
Quicklink https://shsu.peopleadmin.com/postings/38905
EEO Statement
Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.
Annual Security and Fire Safety Report
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