Job Description
The Gift Management Program Coordinator within the Department of Development will serve as an integral part of a trusted team focused on implementing and communicating the University’s mission. We’re seeking an individual who thrives on varied responsibilities, approaches challenges with a solution-oriented mindset and continuously seeks opportunities for process enhancement.
The pace of work is brisk with each day offering a different opportunity, so flexibility and the skill to prioritize multiple requests and tasks are requisites. We especially value problem solving skills, proactive thinking, professional etiquette, organization, curiosity, and attention to detail. Hybrid schedule is available to support your personal and professional priorities makes this role a perfect match for you!
Duties and Responsibilities:
- Preparing gifts – Preparation includes determining if funds represent a gift to the University, identification of primary donor and any associated donors for each gift which may require research and an understanding of the tax code relative to third-party donors. Preparation also includes making any biographical changes communicated by the donor and properly documenting memorial and/or honorary gifts and managing and prioritizing gifts through multiple pipelines.
- Donor/Departmental Service – Responsible for assisting donors and University Relations colleagues with questions through the departmental phone line and email, requiring knowledge of many events and happenings at the University.
- Gift and Memorial Acknowledgments – Assist the team with executing daily gift acknowledgments and bi-monthly memorial letters.
- General Team Support – Assist with annual projects such as audit of the accuracy of constituent data and pledge communications. Track donor inquiries to determine peak times and areas of opportunity. Present current and best practices to the team. Evaluate process improvement means/tools and make recommendations for implementation.
As you work to directly support the mission of Notre Dame, we are working to support you. To learn more about working at the University of Notre Dame, from our inclusive environment, professional growth opportunities, and outstanding benefits programs (including our amazing 403B, educational benefits, and health programs), visit our HR Homepage to learn more.
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Minimum Qualifications
- Bachelor’s Degree
- 1 to 2 years of office experience
- Excellent communications skills, both verbal and written, with a pleasant and professional manner
- Experience in an office environment, a self starter, and have close attention to detail
- Familiar with computers and accounting principles
- Proficiency with project management and Google Suite
- Good organizational and critical thinking skills
- Must be legally authorized to work in the United States
Preferred Qualifications
- Expectations for this growth position are the ability to work independently and in a team environment with a focus on solutions, improvements and collaboration with stakeholders
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