Gilbert Public Schools

Position Type:

Support Staff (Non-Classroom)/Master Scheduler - Secondary

Date Posted:

4/18/2024

Location:

Mesquite Junior High

Date Available:

07/1/2024

Closing Date:

06/18/2024

JOB DESCRIPTION BOTTOM RIGHT OF SCREEN

Position Length: 12 Month Short

Job Grade: 113

Hourly Rate: $19.64 and up depending on experience 

Hours Per Day: 8

Application Procedure: Apply online

Fingerprint Clearance Card: Must have a Level One IVP Fingerprint Clearance Card prior to processing. Please Click Here.

Master Scheduler - Secondary

JOB DESCRIPTION

Gilbert Unified School District

Purpose Statement

The job of Master Scheduler - Secondary is done for the purpose/s of coordinating the development of the master schedule, student schedules, initiating and completion of the course selection process, providing a variety of reports and reference materials, and ensuring compliance with district, state, and federal guidelines. 

Essential Functions

• Meets with Department Heads and Administrators for master schedule predevelopment activities (e.g. determine course offerings, course selection timeline, FTE allotment, teaching assignments, room assignments, etc.)
• Prepares a wide variety of materials for the course selection process (e.g. course selection forms, course tally report, FTE allotment spreadsheet, insufficient course enrollment report)
• Coordinates with counseling to ensure students have selected courses that meet graduation requirements (e.g. preparation of credit checks, verification of student course selection forms, hand placement of students in specialty classes, mass loading of core classes, etc.)
• Assists Special Education ICDC with course selection for students to ensure IEP compliance. Determines placement of classes to define staffing patterns, and FTE allotment.
• Creates master schedule utilizing complex scheduling software tools and reports. Analyzes results to determine placement of courses and teaching assignments. Determines completion of master schedule by percentage of successfully completed students schedules.
• Verifies student schedules and assignments for the purpose of ensuring compliance with student requests, teaching assignments, and /or administrative requirements.
• Processes a variety of documents and materials (e.g. class change requests, room and teacher assignments, student aide forms, etc.)
• Supports assigned administrative personnel (e.g. Counselors, Administrators, etc.) for the purpose of providing assistance with their administrative and counseling functions.
• Creates various Ad Hoc reports for Administration, Counselors, faculty, staff and District employees.

Other Functions

• Other responsibilities include administrative assistant (HS) and/or registrar/records clerk (JH).
• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, non-technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: applying pertinent district policies; operating standard office equipment; preparing and maintaining accurate records; professional telephone etiquette; and utilizing complex software applications.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percent, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge required to satisfactorily perform the functions of the job includes: District policies and procedures and concepts of grammar and punctuation

ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize a variety of job-related equipment. In working with others, problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; establishing effective working relationships; working with detailed information/data; and working with constant interruptions.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; and tracking budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the Organization’s services. 

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 50% sitting, 10% walking, and 40% standing. The job is performed under some hazardous conditions.

Experience

Job related experience with increasing levels of responsibility is required Education

Targeted job related education that meets organization’s prerequisite requirements.

Required Testing

None Specified

Continuing Educ. / Training

None Specified

Certificates & Licenses

None Specified

Clearances

Must possess a valid DPS IVP Level 1 Fingerprint Clearance Card

FLSA Status

Non Exempt Approval Date

February 22, 2024 Salary Grade

Grade 113 - 12 Month Short

Nondiscrimination Statement

Gilbert Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, age, or disability in admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations. The lack of English language skills shall not be a barrier to admission or participation in the District's activities and programs. The Gilbert Unified School District also does not discriminate in its hiring or employment practices. 

Declaracion de Non Discriminacion

El Distrito Escolar Unificado de Gilbert no discrimina por motivos de raza, color, religión, origen nacional, sexo, edad o discapacidad en la admisión a sus programas, servicios o actividades, en el acceso a ellos, en el trato de las personas o en cualquier aspecto de sus operaciones. La falta de habilidad del idioma inglés no será una barrera para la admisión o participación en actividades y programas del Distrito. El Distrito Escolar Unificado de Gilbert tampoco discrimina en sus prácticas de contratación o empleo.

Attachment(s):

• Master Scheduler - Secondary.pdf

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