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Position Title: Area Manager (ADM2A)

Position Summary:

Under the supervision of the Associate Director, Administration, the Area Manager is responsible for planning, developing, and implementing business procedures, policies, and processes to support the Administrative Service Centre (ASC) which include the departments/units of East Asian Studies, Linguistics, McGill Writing Centre, and Languages, Literatures and Cultures, within the Faculty of Arts. Performs responsibilities related to Human Resources, Finance, and Operation. Develop and implement best practices to enhance the operation of the unit. Participate in the implementation of new initiatives that support the strategic direction of the ASC. Directly manage a team.

Primary Responsibilities: 

• Manage the activities of ASC 688 by participating in the administration of human resources of the unit, e.g., recruitment, hiring, onboarding, offboarding, and other workday-related tasks (job postings, processing terminations, candidate management, generating offer letters, salary and wage adjustments, reporting and data management) . Responsible for recruitment and appointments in Workday of CAS (ranked & unranked), as well as Course Lecturers.
• Liaises with different unions and McGill Labor Relations to resolve disputes related to collective agreements (AMUSE, MCLIU).
• Manage the activities related to Academic Affairs. Provide support to Academic staff and Managers.
• Oversee the hiring of course lecturers, visiting professors, ranked and unranked contract academic staff, as well as research (AMURE) and non-academic (AMUSE) casuals
• Directly manage a team of 2 administrative staff. Plan, schedule and assign the work in accordance with the unit's goals and objectives and performance. Participate at interviews with HR, probationary/trial period and create objectives and set deadlines.
• Provides advice to assigned departments and departmental Chairs regarding Faculty and University policies and procedures in the area of finance. Make recommendations and flag issues.
• Prepares and submits operating and research budgets for departments.
• Oversee physical and space resources of the unit, ensuring compliance with university and government regulations and exercising budgetary controls.
• Provide professional expertise, on managing space inventory and interact with facilities service units for the provision of required services to the building.
• Analyze needs and assign space for faculty members, administrative staff, students, and ensure that all logistics are correctly in place.
• Plan and oversee organization of meetings, conferences and special events.
• Represent unit at internal and/or external meetings.
• Chair weekly meetings with Team to discuss workload, issues, new projects.

Other Qualifying Skills And/Or Abilities: 

Strong knowledge of McGill’s Human Resources and Academic Affairs practices, policies and procedures for administrative and academic staff. Knowledge of Workday is an asset. Experience managing a unit and supervising a multi-generational staff in a unionized environment. Ability to work independently and as part of a team and to interact effectively and professionally with all levels of academic and administrative staff. Proven ability to communicate effectively and to interact on a professional level with internal and external clients. Strong ability to deal with stressful situations, adapt to change and be a change agent. Proficient in recruiting, appointing and onboarding staff. Ability to streamline processes and identify areas of improvement with human resources. Proven organizational and project management skills. Knowledge of building maintenance and Lenel administration is an asset. Strong understanding of the various collective agreements, AMURE, MCLIU, and AMUSE. Demonstrated ability to work within a computerized environment (word, excel, databases: Workday, FIS, HRIS, SIS and Minerva, and Drupal). Must be able to work on site at McGill downtown campus for 3 days per week. Likely to be able to work from home for 1 or 2 days per week subject to operational needs and supervisor approval.

Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.

Minimum Education and Experience:

Bachelor's Degree 3 Years Related Experience /

Annual Salary:

(MPEX Grade 04) $62,550.00 - $78,190.00 - $93,830.00

Hours per Week:

33.75 (Full time)

Supervisor:

Associate Director, Administration

Position End Date (If applicable):

Deadline to Apply:

2024-05-02

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.