PEAK - Lead Admin Support Spec - 

Job Number:

241047 

Organization

: Peak People

Job Location

: Oklahoma-Oklahoma City-Health Sciences Center

Schedule

: Full-time

Work Schedule: M - F, 8am - 5pm

Work Type: Onsite

Salary Range: $21.00/hr

Benefits Provided: No 

Required Attachments: Resume 

Job Description

The Department of Cardiology at HSC needs a Lead Administrative Support Specialist. This is a temporary position through the PEAK program. The job is scheduled to run from 4/22/24-5/24/24 with the option of extending another 30 days. Funding has been requested for a permanent position as well.

Receptionist duties: Greets guests coming into the suite, answers multi-line phone, distributes and receives incoming mail, signs for office deliveries, orders office/breakroom/lab/workroom supplies via Marketplace, Peoplesoft, or p-card. Enters vouchers/requisitions in Peoplesoft, attaches back-up and performs other reception type of activities, as assigned.

Administrative assistant duties: Outlook calendar management of physicians, prepares distributes section and subspecialty calendars and schedules, prepares business communications, and assists with project work such as computer inventory, disposition of research records, and other duties as assigned under the direction of the accounting specialist and senior administrative manager.

Job Requirements

Required Experience: High School Diploma/GED, AND:

48 months office, clerical, or administrative experience.

Skills:

• PeopleSoft
• Managing calendars in Outlook
• Advanced knowledge of office procedures
• Office management and customer service skills 
• Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations and meet deadlines in a timely manner
• Ability to communicate verbally and in writing

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Hiring contingent upon a Background Check?: Yes

Special Indications: None 

Job Posting

: Apr 17, 2024