Job Summary:
Working closely with the Director of Engineering the Engineering Coordinator will play an important role performing administrative support tasks such as conducting extensive research and analysis, handling calls and correspondence, liaising with internal and external customers, reviewing contracts and other documentation, and managing the flow of documents and information across different teams. They may also participate in the planning, designing, and developing stages of projects. It is essential to maintain an active communication line with different departments while implementing the company's policies and regulations.
Core Job Responsibilities:
- Support Department Director with clerical support.
- Coordinate and respond to telephone requests from guests and general work requests, direct and dispatch work assignments to engineering craft workers via telephone and paging system; maintain work order request board and return completed work orders to respective originating departments.
- Record inputs and logs daily maintenance work orders.
- Update and maintain Engineering Department attendance using Workday.
- Develop relations with planning engineer on design submission schedule and ensure timely design submissions.
- Assist procurement team with all necessary technical inputs to facilitate award of procurement and subcontract packages.
- Involve in technical clarifications as required.
- Maintain certain inventory and supplies of engineering department
- Process requisition orders and distribute paperwork to accounts payable
- Initiate and coordinate purchasing of materials and supplies for the maintenance and construction of certain projects handled by Engineering within entire hotel.
- Set up and/or conduct meetings for department (standards, safety training, etc.).
- Perform other job duties as requested.
Qualifications:
- High school or equivalent education required.
- Must have prior experience or training in Microsoft Word and Excel.
- Minimum 1-2 years office experience as an Administrative Assistant required.
Physical Demands:
- Work is performed in an office setting.
- Must be tolerant to varying conditions of noise level, temperature, illumination, and air quality.
- May be exposed to smoke
- The noise level in the work environment is usually moderate to loud.
- Constant contact with executives, department management, employees, and guests.
- Prolonged sitting or standing and mobility.
- Balancing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, grasping, talking, hearing, repetitive motions Lift, carry, push, pull or otherwise move objects and/or move up to 50 pounds occasionally
- Eye/hand coordination.
- Use of standard office equipment.
- Ability to distinguish letters, numbers, and symbols
Equal Opportunity Employer:
SMGHA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
We are committed to making a work environment where the growth and well-being of our team members is the top priority. Join our team today!
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