Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Executive Assistant - Biomedical Graduate Education Program - Georgetown University Medical Center

Georgetown’s Biomedical Graduate Education (BGE) is home more than 900 trainees studying in a variety of PhD, master’s, certificate, and postdoctoral programs in interdisciplinary basic and translational biomedical science, health science, data informatics, policy, and ethics, and industry science.

Job Overview

The Executive Assistant supports the Department Chair and Senior Associate Dean of the Biomedical Graduate Education Program (BGE), managing the administrative, research and operational logistics for the Department of Neuroscience. Responsibilities include but are not limited to:

• Coordinate the schedules and calendars of the two senior leaders, assist with research projects, and support various executive office support activities
• Handle several roles in GMS, including timekeeper, finance requisitioner, and initiator of reimbursements and expenses through accounts payable
• Serve as office liaison to the technology office, telecommunications, facilities, and various other service contracts that involve internal and external vendors; and schedule departmental retreats as well as other events for Neuroscience.
• Supervise 2 student workers in their roles that support the overall operations of the office

In support of the Senior Associate Dean for BGE, the Executive Assistant has responsibilities that include but are not limited to:

• Coordinate, schedule, and calendar meetings with individuals across campus - e.g., BGRO, SOM, Registrar’s Office and GSAS Office; and produce charts, prepare presentations and reports for BGE activities; and assist with Training Grants Associates with Graduate Education
• Provide administrative coordination for the Master of Integrative Neuroscience program
• Oversee website development, design, programming, and analytics
• Using Drupal, handle development and programming, content and graphics development, video streaming, create animations and related imagery, and proofread - in compliance with design standards for the University and the Medical Center; and create, maintain, and coordinate the execution of social media platforms within the program

Work Interactions and Work Mode Designation

The Administrative Specialist 3 acts as a liaison for the Department Chair in the Neuroscience Department and the Associate Dean of Graduate Education; and interacts with the Chairman, Operations Manager, Facilities, Students, Laboratory Management, Faculty, Laboratory safety, and various other departments at GUMC. 

The also interact with Accounts Payable, HR, Purchasing and Contracts, Treasury and Sponsored Accounting, as well as external resources essential to the operations of the department and graduate program; and with the BGE staff, Medical Center faculty, Directors of Graduate Studies, GU Office of Communications, UIS, Graduate School of Arts and Science, Office of the Registrar, and Office of International Programs.

This position has been designated as Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Requirements and Qualifications

• Bachelor’s degree
• 3 to 5 years of experience in administration, higher education, and program management
• Strong computer and work processing abilities and comfortable using Window and Mac environments
• Advanced use of e-mail and browser applications, MD+S Office Suite, intermediate use of graphics and publishing software - Photoshop, Acrobat, Illustrator, InDesign, Drupal, HTML, social media and intermediate transcriptions skills
• Knowledge of medical terminology and strong proofreading skills
• Familiarity with grant agencies and publishers formatting and submission guidelines
• Advanced document production and distribution skills
• Strong organization and communication skills
• Excellent organizational and interpersonal
• Attention to detail
• Ability to maintain the confidentiality of data and information

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.