Texas Department of Transportation

Contract Specialist II, III, or IV - General Counsel Division - (2401501) 

Position Information 

The General Counsel Division is seeking a detail-oriented professional to join our team and play a key role in managing legal service contracts. In this position, you'll collaborate closely with our staff and attorneys to ensure every contract adheres to its terms, safeguards the public interest, and furthers TxDOT's strategic goals. 

We value teamwork, and you'll be supported by a team of legal professionals. If you enjoy tackling challenges and take pride in delivering exceptional results, we encourage you to apply!

To learn more about TxDOT, we welcome you to watch the following video . Stassney Campus: https://youtu.be/u42vEZacDgA

Minimum Salary

: 42,521.00 

Maximum Salary

: 88,703.00 

Pay Basis

: Yearly FLSA Status: Exempt 

Work Locations

: 

Main Office-Greer Building 

125 E 11TH STREET 

Austin 787012483

Travel

: No Shift: Day Job Shift Details: 40 hours per week Location Flexibility: Hybrid Location Flexibility Details: Telework available on a limited basis after onboarding and subject to business needs. 

Benefits and Perks At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance (ERS.texas.gov)

Position Description

Performs complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

• Provide exceptional customer service to internal and external stakeholders.
• Process vendor payments.
• Reviewing vendor invoices to ensure they comply with Attorney General regulations.
• Conducts training sessions with vendor coordinators to ensure invoices are following Attorney General regulations.
• Audits payment invoices for completeness, accuracy, and compliance with terms of contract and governmental contracting rules, regulations, and procedures.
• Meets with project managers and attorneys to identify objectives, needs, and issues concerning project contracts.
• Assists project managers in determining budgetary needs.
• Maintains, updates, and compiles detailed data and reports.
• Provides technical and administrative support to include reviewing, processing, answers questions, handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment, and warrant actions.
• Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
• Assists in developing, writing, or revising contracts, amendments, procedures, forms, related documents, and provisions.
• Assists with administrative functions as needed, including answering the division’s telephone and distributing mail.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Contract Specialist II

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience: 2 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Contract Specialist III

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience: 3 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Contract Specialist IV

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience: 4 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Preferred Qualifications:

• Certified Texas Contract Manager (CTCM) certification. If the candidate does not possess the certification at the time of hire, they will be required to complete it after hire. 
• Experience working in a legal environment.
• Familiar with legal terminology.
• Experience reviewing vendor invoices in compliance with contractual terms.

Competencies:

• Applicable computer operating systems and relevant applications
• Generally accepted accounting principles, procedures, and terminology
• Contract record-keeping
• Contract billing procedures
• Contract administration/management systems
• Applicable laws, rules, and regulations
• Legal terminology
• Monitoring contracts and procedures
• Maintaining effective working relationships with others
• Collecting, sorting and compiling data
• Administrative practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing correspondence/documents using correct spelling, grammar, and punctuation; proofreading and reviewing
• Prioritizing and organizing work assignments
• Using standard office equipment
• Preparing and maintaining confidential and sensitive records, files, and reports
• Training in a classroom, office, or field environment
• Using computers and applicable programs, applications, and systems
• Communicate effectively
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals.

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

Job

: General Servs/Contracts/Purch 

Schedule

: Full-time 

Employee Status

: Regular 

Job Type

: Standard 

Job Level

: Non-Management 

Job Posting

: Apr 10, 2024, 4:14:15 PM 

Unposting Date

: Ongoing 

State Job Title/s: Contract Specialist II / III / IV State Job Code/s: 1980 / 1982 / 1984 

Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. 

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Applicant Information The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information

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