Montana State University

Announcement Number STAFF - VA - 24265

For questions regarding this position, please contact: 

Kathy Jahnke

406-994-6774

kjahnke@montana.edu

Classification Title Mail Clerk/Carrier I

Working Title Mail Clerk/Carrier I or II

Brief Position Overview 

The person in this position performs a variety of clerical and manual work in processing, sorting and delivering mail.

Position Number 4M0890

Department Facility Services

Division University Services

Appointment Type Classified

Contract Term Fiscal Year

Semester 

If other, specify From date 

If other, specify End date 

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Eligible

Salary This search is open to one of two position levels, commensurate with experience, education, and qualifications. Mail Clerk/Carrier I – minimum $19.10/hr; Mail Clerk/Carrier II – minimum 20.75/hr

Contract Type Classified Salary

If other, please specify 

Recruitment Type Open

General Statement 

The mission of Mail Services is to provide the University community with reliable, customer-focused, cost effective service and to efficiently integrate with the U.S. Postal Service.

Duties and Responsibilities 

• Provide cashiering assistance at the USPS Contract Station Customer Service Window (includes learning various service options, fee structures, mailing requirements and restrictions, and transport times).
• Perform opening and closing procedures (including internal and external record keeping and deposits).
• Process outbound campus mail (includes sorting by department charge number, weighing, determining charges, and metering mail).
• Sort USPS mail to appropriate mailboxes for our Contract Station (includes memorizing names and PO Box #’s).
• Provide solid back-up assistance for mail delivery to campus departments via multiple walking and driving routes (includes loading and unloading sacks, trays, tubs, parcels, and bags of mail into and out of vehicles).
• Provide manual assistance with large bulk mailings when needed.

1. Required Qualifications – Experience, Education, Knowledge & Skills
2. High school graduation or equivalent, plus progressively responsible related customer service experience or an equivalent combination of relevant education and/or experience.
3. Demonstrated experience with postal rates, procedures, and services.
4. Demonstrated experience performing high-volume, detailed oriented work with a great deal of accuracy.
5. Demonstrated experience operating general office equipment (scales, bar code scanners, computers, and printers.)
6. Preferred Qualifications – Experience, Education, Knowledge & Skills
7. Cashiering experience.
8. Postal and/or mail room experience.

• The Successful Candidate Will
• Successfully interact with diverse groups of people, both internal and external to the organization.
• Communicate effectively with employees and the public both in person and over the phone.
• Ability to multitask, performing required functions with short, inflexible timelines.
• Establish and maintain effective working relations with co-workers and the public.
• Work independently with minimal supervision and as part of a team.
• Routinely shift duties as required and represent Facilities Services and its programs to others in a professional and courteous manner.

Position Special Requirements/Additional InformationSchedule is Monday – Friday, 7:30 am – 4:00 pm or 8:00 – 4:30, however, shift may vary depending on departmental need. An occasional 3-hour shift on Saturday may arise.

This search is open to one of two position levels dependent upon relevant experience of the candidate.

• Mail Clerk/Carrier I – $19.10
• Mail Clerk/Carrier II –$20.75

Must possess a valid driver’s license, an acceptable driving record, and meet all State of Montana requirements to operate State/University vehicles. (If successful candidate possesses a valid out-of-state driver’s license, must obtain a valid Montana driver’s license within 60 days of hire. Do NOT send a copy of the driver’s license.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical DemandsThis position requires the ability to transport up to 70 pounds, remain in a stationary position for prolonged periods of time, work in adverse weather conditions, and ascend and descend stairs with parcels and sacks of mail.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:Screening of applications will begin on April 23, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html

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