Sr Grant Administrator BWH Allergy - (3284962)
GENERAL SUMMARY/OVERVIEW STATEMENT
The ideal skill set includes experience in strategic planning in a non-profit setting, financial and project management, administration within a research and clinical division, facilities management, superb organizational and team building skills, and a commitment to working with a group of highly motivated research scientists.
PRINCIPLE DUTIES AND RESPONSIBILITIES
1) Provide short- and long-term strategy in close consult with the Division Chief and Administrator for the BWH Division of Allergy and Clinical Immunology.
2) Oversee pre-award management for development of research proposals and budgets. Review incoming awards for accuracy, budget and deliverables (i.e. progress and financial reporting). Ensure all grant proposals from the Division follow Research Management and sponsor policies. Interface with pre-award administrators in Research Management as needed.
3) Establish and maintain a system of financial management and oversight for research laboratories directed by faculty affiliates of Harvard Medical School. Manage post-award process for federal and foundation awards, including cost transfers, progress and financial reporting, effort reporting and closeout.
4) Develop and analyze monthly, quarterly and annual financial statements for Investigators and provide oversight of post-award management for the Division:
A) Maintain fiscal solvency of all operating, sundry and research funds within the Division. Monitor financial status of accounts by reviewing monthly institutional reports. Detect and anticipate shortfalls in funding or other fiscal concerns and advise Administrator, Division Chief and Investigators on appropriate course of action for resolution
B) Approve expenditures of sponsored research funds, assist with assignment of expenditures to correct accounts, monitor compliance with budgets and identify and investigate potential problems to propose solutions. Make recommendations for cost savings and re-budgeting based on thorough understanding of operating or research requirements and funding regulations.
C) Work with Investigators and Administrator to identify salary sources for Investigators and research staff. Ensure that salary changes are submitted in a timely fashion in line with funding agency regulations and Research Management guidelines.
D) Work with Investigators and Research Finance to submit required annual financial reports for all award
E) Provide summary reports to Investigators on a monthly and ad hoc basis.
F) Ensure that subcontracts are issued in a timely fashion and follow-up with Investigators and subcontractor institutions on invoicing. Annually review statement of work and request progress reporting from subcontractor sites.
G) Track payments for all grants, contracts, subcontracts, fellowships and sponsored research agreements to ensure timely and transparent reconciliation of accounts.
H) Ensure that Investigators are in compliance with federal (NIH, DOD, NSF, etc.) and non-federal sponsoring agency policies as well as applicable hospital policies. Enforce compliance with these policies by providing relevant information and implications to Investigators.
5) Assist Division core facility directors to process and track core facility billing and accounts receivable. Act as a liaison to the Research Cores Facilities Office. Participate in the development of fiscal year core facility budgets.
6) Serve as a liaison for the Division of Allergy and Clinical Immunology in planning and negotiating contracts and agreements with industry and foundation sponsors.
A) Manage current and potential licensing contracts in collaboration with Partners Innovation.
B) Work closely with General Counsel to resolve IP, licensing and liability issues in grants and contracts.
C) Initiate and manage material transfer agreements, data use agreements, confidentiality agreements, etc. on behalf of the Division
D) Monitor and implement policy changes from federal sponsors including the National Institutes of Health (NIH) and Dep
E) Defense (DOD) as well as foundation sponsors. Ensure investigators and research staff are in compliance with all hospital policies and obtain appropriate approvals for human studies (IRB) and animal research (IACUC). Provide guidance to Investigators and Administrator during A-133 audit process as needed.
7) Implement oversight and standard operating procedures to streamline risk management and aversion in research and clinical settings. Create and revise policies and procedures for approval by the Division Chief and Administrator to meet changing needs of the Division including but not limited to financial operations, research space and fundraising and development.
8) Oversee and train team of grant and administrative personnel responsible for pre- and post-award activity, research finance, human resources, visas, faculty appointments, credentialing, seminar events, administrative management of Division programs and federal cooperative projects, and educational activities. Train administrative assistants and research staff on grant-related issues as need arises. Oversee hiring and supervision of student interns.
9) Serve as liaison to Department of Medicine, Research Management, Research Finance, Materials Management/ Accounts Payable, Office for Interaction with Industry, Human Resources, Development Office, International Office, Communication & Public Affairs and other hospital departments as needed. Represent needs of Division and work to ensure those needs are met.
10) Other duties as assigned by the Administrative Director.
QUALIFICATIONS
1) Bachelor’s degree required; Master’s Degree in Research Administration (or equivalent) preferred.
2) Minimum of 7-10 years of progressively responsible experience in research financial management.
SKILLS
1) Experience with and proven ability in research administration and grants management activities, preferably within a non-profit academic affiliated hospital or higher education setting
2) Excellent organizational skills to manage large volume and competing priorities.
3) Ability to prioritize and work under the pressure of deadlines
4) Ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Division
5) High degree of analytic ability to manage financial responsibilities.
6) Excellent interpersonal, verbal and written communication skills to communicate effectively with Division personnel, members of other BWH and Partners offices and outside funding agencies
7) Comprehensive computer skills including Microsoft Office (Word, Excel and PowerPoint) as well as Partners Healthcare applications (InfoED, InSight, PeopleSoft, Vision and POLR)
8) Flexibility and willingness to work on Divisional tasks as the need arises, especially as dictated by deadlines or transitions in staffing.
EEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
: MA-Boston-BWH Longwood Medical Area
:
BWH Longwood Medical Area
75 Francis Street
Boston 02115
: Grant and Fiscal Support
: Brigham & Women's Hospital(BWH)
: Full-time
Standard Hours: 40
: Day Job
: Regular
Recruiting Department: BWH DOM Allergy
: Apr 5, 2024
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