Novavax

If you find science, speed, and success exhilarating, you have come to the right place.

Novavax, Inc (Nasdaq:NVAX) is a biotechnology company that creates transformational vaccines that address some of the world’s most pressing infectious diseases. We have more than a decade of experience contending with some of the world’s most devastating diseases, including COVID-19, seasonal influenza, RSV, Ebola, MERS, and SARS. Hard-won lessons and significant advances illustrate that our proven technology has tremendous potential to make a substantial contribution to public health worldwide.

Our scientists are committed to developing vaccine candidates for some of the world’s toughest viral threats by utilizing the power of our innovative recombinant nanoparticle vaccine platform. Our vaccine technology combines the power and speed of genetic engineering with the immunogenicity enhancing properties of our Matrix-M™ adjuvant to efficiently produce highly immunogenic particles targeting some of the most pressing viral infectious diseases.

Novavax, Inc. is headquartered in Gaithersburg, Maryland with additional facilities in Uppsala, Sweden and Bohumil, Czech Republic.

We are currently seeking a highly motivated, proactive, detail-oriented and organized individual to join our team as an Executive Administrator to the President and CEO of Novavax. This position offers a unique opportunity to work closely with top-level executives and contribute to the growth and success of our company.

The role of Executive Administrative Assistant will provide support in a range of areas including scheduling and calendar maintenance, prioritizing and handling of inbound and outbound communications, organizing meetings and maintaining records, ensuring smooth operations and effective communication within the organization.

Essential Functions

• Serves as the primary executive assistant to the President and Chief Executive Officer (CEO)
• Build and maintain a strong and trusted relationship with President & CEO and senior leaders by providing trusted support
• Provide comprehensive administrative and clerical support in range of areas including scheduling and calendar maintenance, prioritizing and handling of inbound and outbound communications, preparing agendas, scheduling and record keeping of meetings, organization travel and managing expense reports
• Collaborate with other departments and team members to ensure seamless communication and coordination
• Think outside the box, finding creative solutions to challenges and streamlining processes
• Proactive follow up and management of confidential and sensitive information from the office of the President and CEO
• Handling executives’ requests and queries appropriately
• Taking dictation and minutes, and accurately entering data
• Assisting with special projects and research as needed
• Other duties as assigned

Required Knowledge, Skills, and Abilities

• Proficiency in all current Novavax technologies and platforms, such as Workday, Concur and Microsoft Office (Word, PowerPoint, Excel)
• Ability to work independently and collaboratively with a team
• Demonstrated ability to handle confidential information with discretion and integrity
• Prior experience working in the biotech / pharmaceutical industry
• Ability to work in a fast-paced, deadline-driven environment
• Excellent communication skills, both verbal and written, and the ability to interact professionally with internal and external stakeholders at all levels
• Demonstrated proactive thinking and anticipation of business needs and requirements
• Polished, professional demeanor

Education, Experience, Licenses & Certifications

• High school diploma / GED with 10 years of administrative experience, Associates/Bachelor’s degree a plus
• Prior experience working in the biotech/pharmaceutical industry preferred

Novavax offers a base salary, annual bonus, equity grants, professional career development/growth opportunities, and a comprehensive benefits package including medical, dental, vision, Rx, STD, LTD, Life, Optional Life, 401(k) plan.

Equal Opportunity Employer/Veterans/Disabled

Novavax is an equal employment opportunity employer. Employment and advancement opportunities are available to all individuals on an at-will basis, regardless of their race, color, national origin, religion, ancestry, citizenship status, military or veteran status, sex, sexual orientation, gender identity or expression, age, marital status, family responsibilities, pregnancy, disability, genetic information, protective hairstyle, or any other characteristic protected by applicable federal, state, or local law.

Except where prohibited by applicable state law, this position requires that you be fully vaccinated against COVID-19 unless you need a reasonable accommodation or qualify for an exemption.