Hope Network

The Grant Finance Manager (GFM) is a key associate with in the Finance department at Hope Network whose primary responsibilities include:

Provide a variety of pre-award administration and post-award grant administration functions including identifying grant funding and subcontracting opportunities, managing the organizational grants process, coordinating pre-award and post-award phases with key personnel, monitoring related regulations and advising the CFO, MEC Executive Director and other leaders on best practices, budgeting and proposal development and submission (federal, state, local and private), financial reporting and deliverables to external sponsors.

In addition to Network-wide responsibilities, provide strong financial support for the Michigan Education Corps program (due to its significant grant funding) in the area of business contracting, cash flow planning, financial planning, capital spending, budget preparation, and budget results analysis. The GFM will become an expert on timing and format of providing information to the MEC Executive Director, analyzing and summarizing key financial and operational drivers; recommending proactive corrective strategies that are based upon summary findings. This position will be responsible for contract costing, budgetary compliance, revenue and cost trend analysis, ROI/pro forma calculations for new programs, grants or business pursuits; contract management & compliance. 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

This is not intended to be an exhaustive listing of job functions. This job description is in no way states or implies that these are the only duties to be performed by this employee. The employee is required to follow any other instructions and to perform any other duties as assigned.

NETWORK-WIDE:

Pre-Award Administration

• Central point of coordination for grant funding
• Identify and help Leaders and Program Directors pursue funding for new initiatives as well as existing projects
• Manage all contracts related to grants (in conjunction with Legal)
• Educate and assist the organization with navigating the grant process
• Grant proposal development and submission (federal, state, local, private, etc.)
• Budget development/negotiation, budget justification documentation, and service line approvals
• Creation of award setup and labor allocations (in conjunction with Finance)
• Post-award reports/deliverables
• Subrecipient Monitoring - annual compliance
• Budget and contract amendments facilitation
• Liaison with sponsors

Post-Award Administration

• Coordinate receipt of grants, contracts and appropriations with internal stakeholders and leaders
• Award and grant setup and maintenance (in conjunction with Finance)
• Payroll allocation setup; timesheet education
• Effort certification education, tracking and oversight
• Monthly award financial review; determine whether expenses are allowable, allocable, and reasonable; projections to determine spending is on track
• Cost transfers in compliant with regulations
• Funds are draw down accurately and on time
• Revenue recognition is properly accounted for within each award
• Invoicing and accounts receivable for grants
• Financial projections and budget review with programs
• Federal procurement process and vendor payment/documentation assistance
• Financial controls to safeguard assets; includes the federal capital asset inventory
• Financial reporting and submission to internal and external stakeholders
• Annual budgeting for grants
• Financial impact for new initiatives
• Subrecipient monitoring - desk reviews and annual compliance

Other Regulatory Functions

• Grant System Applications registrations and renewals (System Award Management, Grants.gov, eRA Commons, EGrAMS, etc.)
• Regulatory reporting (Financial Conflict of Interest, FFATA - prime with sub-awardee over $25k, etc.)
• Partner with Program Directors (PD) and project teams to ensure grants are in compliance with internal and external policies, regulations, laws, and project-specific terms and conditions.
• Financial audit and accounting regulatory compliance; includes supporting the annual federal uniform guidance audit and sponsor requested audits.
• Indirect cost rates and practices management (in conjunction with Finance)
• Advise CFO, MEC Executive Director and other leaders on best practices

MEC SPECIFIC PROGRAM SUPPORT:

Service Delivery

• Responsible for contract and grant management to ensure compliance; accurate and thorough reporting as required.
• Work closely with Executive Director in the development of annual service line budgets.
• Analyze management of Revenues and Expenses.
• Budget versus Actual performance results – analysis reports, drill down reports, trend reports, problem exposure reports, etc.
• Analyze and provide specialized reporting
• Affiliate specialized management reporting including trend and dash board reports.
• Drill down reporting and analytical extraction of information—every department/location cost analysis and profitability analysis.
• Revenue and cost trend analysis--create trend analysis by department/location, by service, etc., and find improvement and savings ideas.
• What-if analysis as requested or created.
• Metrics reporting and analysis.
• Assist in the successful support of the Strategic Plan, budget, other financial goals and objectives, to ensure service line financial success.
• Assist the leadership team and/or responsible program Executive Director in the development of new programs and services that continue to meet individual goals of the consumers we serve that allows for innovation of services while meeting financial goals.
• Provide analytical support for budget management including interpretation of program and summary level financial activity; communication of findings to directors and managers; and the development of recommendations.
• Serve as the Financial Point of Contact for grant(s)

Documentation - Reporting

• Responsible to ensure monthly, quarterly, and annual reporting requirements have been completed in a timely manner and are consistent with the HN leadership and service line leadership center goals and objectives.
• Report financial concerns and updates to the Executive Director, providing drill down reporting and analysis, including suggestions for improvement on a quarterly basis or as needed.

Fiscal

• Responsible for the timely completion of a financial analysis (pro-forma) for all new programs, grants, including historical financial analysis, and new grant analysis including rules and financial effects.
• Provide financial support in the development of new programs and regularly review processes of existing services including: Program cost analysis; administration rate analysis; billing rate calculations; program/funder specific budget development; financial projections; financial impact analysis; and, as needed, communication with financial staff across the organization.
• Responsible for Capital expenditure analysis and support including ROI calculations.
• Ensure all financial reporting, dash board reporting, and customer required reporting, is current and up-to-date
• Assure compliance with corporate policies, procedures, and forms within the department.
• Attend and participate in leadership meetings as well as any other staff meetings as needed and required
• Coordinates the preparation and presentation of grant applications in accordance with timelines and funding requirements. Maintains all aspects of the internal grant support system.
• Invoicing tasks as required by Service Line, working closely with A/P and A/R.
• Working closely with A/R, monitor and address aged accounts.
• Other analysis and reporting requirements as required.
• Other duties as assigned

Position Qualifications:

1. Bachelor’s degree in Finance, accounting or related field is required.
2. Minimum of five years of related experience in financial reporting and analysis.
3. Previous experience managing grants and grant reporting required.
4. Good understanding of Generally Accepted Accounting Practices (GAAP) and standards (GAAS).
5. Experience preparing and reviewing budgets, monitoring and reporting actual against budget and experience partnering with program directors to help them achieve their budgetary goals.
6. Experience with cash flow/capital budget planning.
7. Experience with Sage Intacct and Workday Adaptive Planning is a plus.
8. Valid driver’s license with driving record acceptable according to Hope Network policy.
9. Ability to work as a team player within a cross functional environment
10. Ability to process and review financial information as it relates to budgets.
11. Ability to problem solve and offer solutions to enhance funding/revenues.
12. Solid reasoning skills including the ability to define problems, collect data, establish facts, and draw valid conclusions.
13. Strong analytical and organization skills.
14. High degree of self-direction.
15. Excellent written, presentation and verbal communication skills.