Unidos US

SUMMARY

The HR Coordinator is responsible for the general administrative duties within Human Resources including supporting the full-life cycle recruiting process. Responsibilities include maintaining electronic records, office coordination, and special projects. Success in this role requires a high level of initiative, organization, close attention to detail, strong interpersonal skills, and the ability to discreetly handle confidential information regularly. The HR Coordinator assists with the day-to-day tasks to ensure that the HR Department remains effective and efficient. This is a full-time position that reports to the Director of Human Resources and provides support to the HR team.

The position is hybrid and will be based in Washington, DC.

Salary: $57,775 - $62,821

Essential Functions

Recruitment:

• Under the general direction of the Recruitment Manager, assist with the full-life cycle recruitment process, including—but not limited to— scheduling interviews and reference checks, maintaining candidate databases, processing criminal background checks, etc.
• Post positions on external sites as requested. 
• Greet and assist with candidate interviews onsite. Resolve issues such as interview cancellations swiftly.
• Invoice processing for recruitment vendors. For example, job boards and background check vendors.
• Assist with other duties as assigned.

Onboarding/Offboarding:

• Set up new employee files in paper and SharePoint, and filing and maintaining HR records, ensuring that all documents are valid and auditable and adhere to federal, state, and local laws.
• As requested, check calendars to schedule exit interview meetings.

Payroll:

• Draft Status Change Forms for salary increases, bonuses, title changes, supervisor changes, and promotions. 

General:

• Provide day-to-day operational and special project support to the HR Team.
• Redirect the front desk calls to the appropriate person.
• Maintain, stock, and order HR office supplies as needed.
• Maintain the HR storage organized.
• Assist with planning with a variety of special events, including employee recognition programs, benefits open enrollment, training, meetings, receptions, and celebrations. Some events will require in-person attendance.
• Support team meetings, develop agendas, take notes and ensure follow-up as appropriate.
• Maintain e-filing systems (OneDrive/SharePoint) and where required hard copy documents. Maintain comprehensive and accurate records including application materials, job descriptions, and any employee documents.
• Process vendor bills, including benefit invoices, in a timely manner and audit the accuracy of invoices and billing.
• Assist in distributing mail and mailings.
• Reconcile monthly HR credit card statements and resolve any associated issues and complete follow-up as necessary.
• Process and assist with any daily, monthly, quarterly reports as needed.
• Place special orders such as flower arrangements, catering, etc.
• Provide administrative support and other duties as assigned.

Qualifications & Requirements 

Education and Experience

• Associate's degree in human resources, business, or related field and three years of HR experience, or equivalent combination of education and experience.
• Minimum two (2) years’ experience supporting the full-life cycle recruitment process using recruitment software.
• Attention to detail and ability to review and audit own work is essential.
• Must possess a strong work ethic and takes initiative to set priorities, express ideas for improvements, meet deadlines, and proactively solve problems.
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Working knowledge of online job boards and posting to those sites.
• Knowledge of expense management software preferred. (i.e. Concur).
• Reliable job attendance and punctuality essential for daily work schedule.
• Professional manner and a demonstrated commitment to quality and accountability.
• Strong commitment to customer service and support.
• Commitment to UnidosUS’s mission and values, and inherent respect and sensitivity for cultural differences.

Desired Qualifications

• Experience with Greenhouse
• Demonstrated written and oral English and Spanish fluency.

Skills and Abilities 

• A steadfast commitment to UnidosUS mission, vision, and values Excellence, Accountability, Respeto.
• Demonstrated experience working in non-profit organizations and diverse communities.
• Excellent verbal and written communication skills.
• Ability to function effectively under pressure.
• Ability to multi-task and prioritize assignments with efficiency and excellent follow through.
• Ability to maintain professionalism and confidentiality in sensitive situations and when working with personnel data.
• Ability to work independently and as part of a team and coordinate work across UnidosUS components.
• Ability to work in teams and independently to ensure deadlines are met.

Competencies 

• Ethics—Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Professionalism—Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Attendance/Punctuality—Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability—Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
• Organizational Support—Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
• Planning/Organizing--Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Adaptability--Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Physical Demands and Work Environment: 

• Coordinate multiple tasks simultaneously.
• Perform some repetitive motion activities.
• Sit for long periods of time.
• Frequently required to stand.
• Frequently required to walk.
• Frequently required to sit.
• Frequently required to utilize hand and finger dexterity.
• Frequently/Continually required to talk or hear.
• Occasionally required to lift/push light weights up to 25 pounds.
• Specific vision abilities required for this job include [close vision, distance vision, peripheral, depth, and ability to adjust or focus].
• Utilize visual acuity to operate equipment, read technical information, and/or use a keyboard.
• The noise level in the work environment usually is quiet to moderately loud.

COVID-19 Considerations: 

• All employees are required to be fully vaccinated against COVID - 19. 

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ABOUT US

UnidosUS, previously known as NCLR (National Council of La Raza), is the nation’s largest Hispanic civil rights and advocacy organization. Through its unique combination of expert research, advocacy, programs, and an Affiliate Network of nearly 300 community-based organizations across the United States and Puerto Rico, UnidosUS simultaneously challenges the social, economic, and political barriers that affect Latinos at the national and local levels. For more than 50 years, UnidosUS has united communities and different groups seeking common ground through collaboration, and that share a desire to make our community stronger. For more information on UnidosUS, visit www.unidosus.org or follow us on Facebook, Instagram, and Twitter.

Employment with UnidosUS is contingent upon the successful completion of a background screen.

EQUAL OPPORTUNITY EMPLOYER. All qualified applicants will receive consideration without regard to race, color, national origin, marital status, religion, gender, age, disability, sexual orientation, gender identity or expression, personal appearance, family responsibilities, political affiliation, or enrollment in a college, university, technical school, or adult education.