Seattle University

Gift Planning & Donor Stewardship Coordinator

FLSA Status: Nonexempt

Months Per Year: 12

Employment Status: Full-Time

Work Model: Hybrid Available

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Position Description

The University Advancement Office is committed to creating an anti-racist environment that addresses and works to eliminate inequities and all forms of oppression, while celebrating different cultures. We are looking for like-minded team members from diverse backgrounds who demonstrate knowledge and understanding of the complex issues surrounding implicit bias, and other systemic oppressions, as well as a commitment to the university’s mission, vision, and values, with the goal of developing an equitable and inclusive work environment.

PURPOSE

Reporting to the Assistant Vice President for Gift Planning and Donor Relations, the Gift Planning and Donor Stewardship Coordinator is responsible for providing high quality donor relations & stewardship support, data tracking, and donor marketing support. The position provides administrative staffing for the Gift Planning and Donor Relations team. 

POSITION SUMMARY

Primary responsibilities involve donor relations with Seattle University’s Legacy Society members. This includes coordinating production and mailing of invitations and stewardship communications, Legacy Society tracking, Raiser’s Edge database updates, initiating queries and list requests, and arranging for donor gifts and flowers for memorial services.

Another primary responsibility is to generate weekly acknowledgements (digital and print) for all gifts to the university. In supporting the Donor Stewardship team, this position assists with scholarship stewardship for donors and communication with student scholars through Scholarship Universe, the university’s scholarship awarding platform. Some tasks require coordinating scholarship stewardship touchpoint opportunities with development officers, students, and donors.

Another responsibility is project management of gift planning marketing at SU. This includes coordinating the Gift Planning program’s eNewsletters using online software, tracking constituent inquiries, production of direct mail solicitations and email blasts, and updating collateral and planned giving website.

The Gift Planning and Donor Stewardship Coordinator supports the operations and budget tracking for the team. This position may staff events and meetings on occasional evenings, weekends and early mornings. The Coordinator is expected to work in a team setting with other administrative assistants and advancement colleagues. Duties for this position require working in the University Advancement office at least two days a week. The Coordinator may be responsible for other duties of a similar nature as assigned to achieve the goals of University Advancement.

Legacy Society & Donor Database Tracking:

• Management of constituent data in Raiser’s Edge database. Partner with colleagues to update constituent records, perform queries, request complex constituent lists and generate reports.
• Implement process for new Legacy Society members.
• Manage Legacy Society birthday card program, including a monthly email to UA colleagues sharing key donor birthdays for signature.

Donor Stewardship Team Support:

• Weekly, process and send print or electronic gift acknowledgments to donors.
• Assistance in the coordination and execution of scholarship stewardship for donors, including outreach to current scholarship recipients to request and process biographical information, quotes, stories and videos; participation at campus events; and 1:1 or small group gatherings with donors.
• Assist with routing endowment agreements, helping to set up funds through the Controller's office and adding attributes in the RE fund record.
• Provide administrative assistance for ad hoc mailings and other communications to donors.
• Manage contact report updates to Raiser’s Edge for stewardship and donor relations touchpoints and communications.

Gift Planning Marketing:

• Support Gift Planning’s regular marketing initiatives, which can include quarterly e-newsletters, an annual print newsletter, e-blasts, direct mail pieces, postcards, etc.
• Review website and email marketing analytics to inform marketing practices.
• Make as-needed updates to gift planning website.
• Serve as an area representative for SU’s annual giving day (SU Gives) and coordinate marketing initiatives around that day.
• Collaborate with Annual Giving team on marketing and outreach opportunities.
• Event and Meeting Management Support:
• Gift Planning Committee meeting management: agenda/materials preparation, PowerPoint support, day-off staffing, catering coordination.
• Donor meeting support: coordinating calendars, room reservations, light catering management, coordinating parking.
• Collaborate with the UA Events team and other campus partners to execute events.

Program Support:

• Project management and check-ins with supervisors to discuss and prioritize objectives.
• Support estate and probate tracking and research. Maintain electronic file system and hard files.
• Develop basic knowledge of development and charitable estate planning.
• Maintain office stationery and supplies.

Budget:

• Maintain budget for Gift Planning and track expenses throughout the year.
• Process reimbursements, vendor payments, invoices.

Qualifications

MINIMUM QUALIFICATIONS

• High School diploma or equivalent and one to two years of previous administrative support experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
• Demonstrated commitment to diversity and the university’s mission, vision and values.
• Strong interpersonal communication skills both on phone, and in person.
• Demonstrate writing skills with command of grammar and English usage to include accuracy in proofreading, composing correspondence and editing.
• Ability to make administrative and procedural decisions on sensitive, confidential matters, and the ability to maintain confidentiality of information.
• Consistent follow through with commitments and meeting deadlines. Must be able to prioritize and organize activities to accomplish multiple tasks in a fast-paced work environment.
• Ability to anticipate next steps, take initiative, be a self-learner, and apply sound judgment.
• Willingness to learn fundraising databases and CRMs.
• Proficiency in Microsoft Office software. 
• Awareness of challenges faced by historically underrepresented populations, cultural differences, and openness to personal reflection and learning. 

PREFERRED QUALIFICATIONS

• Experience working in development, marketing or communications.
• Demonstrates ability to work independently, as well as ability to work effectively in teams and in support of supervisor(s).
• Experience and/or willingness to learn visual design software (InDesign).

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified. 

Compensation at a Glance:

Salary Range: $48,000 - $53,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance:

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/ 

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