University of California, Santa Cruz

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INITIAL REVIEW DATE (IRD)

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The IRD for this job is: 01-03-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Center for Economic Justice and Action (CEJA), formerly the Blum Center on Poverty, Social Enterprise, and Participatory Governance, is part of the Division of Social Sciences at the University of California, Santa Cruz. CEJA works to alleviate poverty, reduce food and housing insecurity, promote fiscal equity, and advance economic justice. Bringing together community partners and stakeholders, students, and faculty, we design, develop, and research concrete, scalable strategies for improving the well-being of low-income individuals and families, including women and mothers, communities of color, people experiencing homelessness, and minoritized students. Our analyses illuminate community needs and strengths, offer insight into program effectiveness, and provide tools and resources that can be used to challenge inequities and change systems. CEJA is the home to the UC Essential Needs Research, Training, and Promising Practices Consortium. Through this new initiative, CEJA funds cutting-edge research across the UC system related to students’ essential needs, offers workshops and training to campus essential needs practitioners, and serves as a hub for learning about best practices for reducing student food and housing insecurity.

JOB SUMMARY

Working with the Center for Economic Justice and Action's Director, the Center's Associate Director, and the Principal Investigator of the UC Basic Needs Research, Training, and Promising Practices Consortium, the Assistant Director actively seeks out and supports new funding opportunities and collaborative partners on- and off-campus. The Assistant Director facilitates engagement in collaborative and interdisciplinary contracts, grants, and fundraising in support of the Center, partners and projects, and serves as a divisional liaison to the UCSC Office of Research.

The Assistant Director interacts regularly with administrative and academic units across campus, the UC system, and other external entities, representing the Center for Economic Justice and Action, the Social Sciences Division, and UC Santa Cruz; manages ongoing relationships with partners, affiliates, and collaborators; and fosters new relationships between UC Santa Cruz and prospective affiliates and collaborators. The Assistant Director participates in fundraising for the Center for Economic Justice and Action all of its affiliate programs, working with the Division's Development staff on donor and alumni cultivation, engagement, and stewardship.

The Assistant Director is also responsible for external communications of UCSC's research accomplishments in the social sciences to the public, press, foundations, government and the UCSC community, promoting the Center for Economic Justice and Action through marketing, communication, and strategic outreach.

APPOINTMENT INFORMATION

Budgeted Salary: $99,650 - $117,000 / Annually. Salary commensurate with skills, qualifications and experience.

Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment 

Job End Date: 5 years from date of hire, with the possibility of extension

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 004330 (ACAD PRG MGT OFCR 3)

Travel: Never or Rarely

JOB DUTIES

40% - Operational Administration

• Administers and oversees student and faculty research funding and internship opportunities, manages applications, and ensures all program requirements are met.
• Oversees event and program planning, structure, and logistics.
• Manages short and long-term project coordination and completion.
• Assists with Center and program publicity, communications, marketing, and website management.
• Assists with calendar and meeting management.
• Manages equipment, services, and office infrastructure maintenance.
• Manages emergency protocol training, space coordination, and key assignments

30% - Financial Support

• Oversees budget, reviews ledgers for accuracy, and engages in financial planning and management.
• Advises director on annual spending plan.
• Oversees completion of all financial transactions, including payroll, cash advances, purchase orders, subject payments, reimbursements, scholarships, fellowships with FIS,
• Handshake, Hires, CruzPay, CruzBuy, ERF, Pro-Card, CTE, and unit recharge.
• Works closely with the Center’s financial research analyst, Office of Sponsored Projects, and University Relations to ensure that transactions are accurate.
• Oversees payment of staff, graduate, and undergraduate student employees, interns, independent contractors, and grant awardees.

20% - Resource Management

• Works with program leadership to identify and pursue funding opportunities and revenue streams.
• Seeks external funding opportunities and donor prospects and assists with proposal completion.
• Works to maintain and expand community partnerships.
• Reviews incoming research and funding requests for program alignment.

10% - Strategic Planning and Policy

• Assesses the Center’s mission effectiveness, and recommends changes to its content, policies, and procedures accordingly.
• Works closely with the Center’s director, associate director, faculty advisory board, and staff to ensure that the Center’s mission and programs align.
• Review programmatic goals and makes recommendations for short and long term planning.
• Reviews, maintains, and makes recommendations for changes to ensure the Center’s procedures reflect and reinforce the Center’s mission.
• Serves on committees representing the Center for Economic Justice and Action, participating in short-term and long term planning.
• Attends and represents the Center at meetings on and off campus.

REQUIRED QUALIFICATIONS

• Extensive knowledge of administrative budgetary, human resources, and financial principles and practices.
• Experience working with payroll, cash advances, purchase orders, subject payments, reimbursements, scholarships.
• Demonstrated experience administering student and faculty programs (e.g., research grant programs, internships).
• Experience overseeing short and long term project coordination.
• Experience with event and meeting planning.
• Excellent financial analysis and planning skills.
• Excellent analytical and strategic planning skills.
• Excellent verbal communication skills, including the ability to assist with center publicity, marketing, and website management.
• Excellent written communication skills, including the ability to assist with center publicity, marketing, and website management.
• Strong interpersonal skills and ability to work with diverse groups (e.g., students, faculty, staff, community partners) to achieve results.
• Strong ability to work collaboratively with internal and external peers and managers.

PREFERRED QUALIFICATIONS

• Solid fundraising experience.
• Experience working with fellowships with FIS, Handshake, Hires, CruzPay, CruzBuy, ERF, Pro-Card, CTE, and unit recharge.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work a hybrid work schedule and must be able to work successfully from a home/remote office and fulfill the requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel within a defined regional or service area.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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