L.L.Bean

We invite you to be part of our team of trailblazers dedicated to helping people discover and enjoy the outside. Come join us. Because on the inside we’re all outsiders. And if it’s outside, we’re all in.

L.L.Bean is currently searching for an Executive Administrative Assistant 1 to join the Supply Chain team located in Freeport, Maine.

Position Purpose: In this important role this person will perform advanced, diversified, and confidential administrative duties supporting Unit Vice President. Requires discretionary judgment and considerable knowledge of company organization, policy, and personnel to accomplish work assignments.

Responsibilities:

• Organizes administrative work flow, prioritizing assignments and contacts.
• Coordinates, processes, and edits data from a variety of sources. Prepares reports and presentations, creating supporting charts, graphs, and spreadsheets.
• Researches and prepares information for special projects, as requested.
• Screens and directs incoming calls, correspondence, and visitors. Responds to questions and resolves problems.
• Routes and answers routine correspondence to Vice President. Composes and edits correspondence on behalf of Vice President.
• Operates standard office equipment such as: laptop, printer, appropriate software packages, and web applications, etc.
• Schedules and coordinates meetings, travel arrangements, and department functions ensuring Vice President meets commitments. Calculates and submits expense reports as necessary.
• Establishes and maintains department records, publications; and confidential files/materials.
• Monitors office supplies and initiates orders as needed.
• Performs additional related duties as requested.

Health and Safety Requirement: Every employee is responsible for contributing to a safe and healthy workplace. Employees are expected to be active participants in health and safety by following all safety policies and procedures, reporting unsafe conditions or at-risk behaviors to leadership, and conducting work in a safe manner. Those in a leadership role are also expected to model safe behaviors, evaluate risk, and ensure that risks are reduced to acceptable levels.

Education Level: 2-Year Associates Degree

Years of Experience: 3+ years

Skills and Qualifications:

• Proficiency in Microsoft Office suite (Excel, Word, Powerpoint, Outlook, Teams, OneNote, OneDrive)
• Familiarity with SharePoint
• Ability to work with spreadsheets & presentations
• Exceptional organizational, time management & prioritization skills
• Excellent verbal & written communication skills
• Skilled in business correspondence
• Demonstrated problem solving & troubleshooting skills
• Strong customer service orientation
• Demonstrated ability to work independently and/or as part of a team
• Ability to delegate certain clerical tasks as appropriate

If you care about the outdoors, joining L.L.Bean is a great way to feel good about what you do. Our benefits package makes a good thing even better, with programs and perks designed to support your health and financial goals. Plus, maintaining a healthy work-life balance and re-charging outside are all part of the plan. Because, when it comes to the outside—we’re all in. Visit llbeancareers.com to learn more.

Being outside brings out the best in us, no matter where we come from or what we believe. At L.L.Bean, we value individual differences and encourage our co-workers to be themselves – because the uniqueness of each individual makes L.L.Bean better.