John Jay College of Criminal Justice

POSITION DETAILS

The CUNY School of Medicine (CSOM) at The City College of New York (CCNY), is the only medical school in the City University of New York system. Our innovative curriculum allows students to complete both their undergraduate Bachelor of Science (B.S.) and Doctor of Medicine (M.D.) degrees in seven years. CSOM will graduate its first MED class in 2020. CSOM also has a Master of Science degree in Physician Assistant Studies (P.A.). Our mission is to provide access to medical education to talented youth from social, ethnic, and racial backgrounds historically underrepresented in medicine and to develop health professionals committed to practicing in under-served communities with a special emphasis on primary care. It has a reputation for excellence that has earned national acclaim for performance and a broad network of clinical sites for clerkships.

The Administrative Coordinator will report directly to the Chair of the Department of Community Health and Social Medicine in the CUNY School of Medicine. Under direction, with latitude for the exercise of independent initiative and judgment, this positions will perform administrative work following relevant departmental, College and University procedures:

• Responsible for invoice processing and fiscal record keeping; prepares and submits expense reports.
• Serves as a liaison between the Office of Administration, Accounts Payable, and outside vendors to ensure accurate fiscal procedures and processing.
• Prepare images, PDF documents, and other related media for inclusion in educational materials.
• Assists in the preparation of materials for scholarly purposes in print, online, and PowerPoint formats.
• May assist in grant preparation and research administration duties related to invoice processing and submitting expense reports.
• Serves as a resource for the Chair, Course Directors, and individual faculty. Specific functions include responsibility for collecting, revising and confirming faculty documents, promotions, tenure packets.
• Performs administrative duties associated with faculty and Department searches including interacting with Office of Affirmative Action and CUNY School of Medicine Personnel Officer, setting up meetings and appointments, handling logistics, and assembling informational kits for Search Committee and candidates.
• Maintains Department confidential files; drafts and edits confidential reports; composes complex correspondence; performs general office functions; and, with approval, makes improvements to department forms.
• Arranges and organizes meeting, conferences, and special events held on and off campus.

QUALIFICATIONS

Bachelor's Degree required. 

CUNY TITLE OVERVIEW

• Supports projects, initiatives, and activities that impact an academic or administrative department.
• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers. 
• Performs related duties as assigned.

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$51,781 - $68,245

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

To apply, go to www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).

CLOSING DATE

Open until filled. Review of resumes to begin on December 13, 2023.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.